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SmallLaw: YouLaw: The Risks of Using a TelePrompTer in Your Law Firm Video

By Gerry Oginski | Monday, June 21, 2010

Originally published on June 14, 2009 in our free SmallLaw newsletter.

Watch the Video

TechnoScore: 2.5
1 = Lowest Possible Score; 5 = Highest Possible Score
Today's video review focuses on Fort Lauderdale attorney Teisha Powell whose firm handles foreclosure and loan modification cases. The opening scene shows a well-dressed woman standing in front of a magnificent bookcase in some type of library. She introduces herself and gets right to the heart of her talk: You're facing foreclosure and need help. Unfortunately, her video earns a TechnoScore of just 2.5 for the reasons discussed below.

1. Choose Your Background Wisely

Teisha's video production company did a great job of creating this video in high definition — it's crystal clear. The background looks stunning. It gives a warm, rich feel to a video that might otherwise have been harsh and typical of an attorney video. I believe that it's an extremely well done green screen image. You'll notice at various points in the video the image zooms in, and then zooms out again — a computer editing giveaway. Teisha also chose her clothes wisely — they look crisp and professional.

It's too bad more attorneys don't use different backgrounds to set themselves apart from the crowd. This one simple change may help a viewer choose to click on your video when looking at a page filled with 15 other videos. Teisha earns high marks here.

2. Skip the TelePrompTer and Talk Naturally

If you watch Teisha's eyes and face, you can see that she is reading from a TelePrompTer. Her voice sounds stilted and unnatural. I know that many video producers want to create a script for the lawyer to follow. However, using a script and TelePrompTer can produce terrible results.

When a client comes into your office and sits across the table from you and asks you questions about their legal problem, do you say "Wait a second I have to run to my cabinet to pull out my script so I can answer your question?" Of course not. You know the answer to the question and you immediately respond in an easy-going conversational tone. Could you imagine what your potential client would think if you responded to their questions in a robotic and stilted fashion?

It is difficult to express confidence and knowledge about your area of the law while reading from a TelePrompTer, even if you practice many times. This video could have been significantly improved if the producer simply pretended to be a potential client and asked Teisha how she could help her if she's in foreclosure. Her response would have been natural, more relaxed, and easier to watch.

Incidentally, most video sharing sites cannot index the words you say in your video. That's why the sidebar description is so important for search engine optimization. However, YouTube now uses speech recognition to create closed captioning text, which will only get better. But for the time being, the sidebar remains critical. Teisha's sidebar contains a typo — "principle" should be "principal" — an important term in foreclosure law.

3. Create a Compelling Reason for Your Viewer to Call You

Attorney Powel's presentation is so formal and filled with "We may get..." and "We might be able to help you..." that I'm unclear what real information she provides to a potential client. While she talks, bullet points appear on the right side of the screen — a useful way to emphasize your talking points. However, as in the sidebar, she misspells "principal."

What is the purpose of creating an attorney video? To get a Web site viewer to pick up the phone and call you. If your video is filled with only vague possibilities and unknowns, why would a viewer want to call you for more information?

Instead, use your video to explain the process of how foreclosure works. Give a viewer information that they did not know before they clicked on your video. Demonstrate that you have information that they need to know, and the way to obtain the rest of that information is to call. Stop talking about generalities. Instead, give them a reason to pick up the phone and call you.

Till next time, see you on video!

The Back Bench

Certified Family Law Specialist and online video producer Kelly Chang Rickert says: "SLOW video. She may be a fabulous attorney, but in front of a camera, Ms. Powell speaks with hesitation and appears to stumble over her words, even while reading a TelePrompTer. Her ill-at-ease behavior in front of the camera does little to convince potential clients that she is adept in the courtroom. In a fast-paced industry such as real estate, I would be extremely hesitant to hire someone who comes across as timid as she does. The video quality itself is poor. The law library background is trite and overused, and the music is better used as a lullaby. I give this flunking video a 1 (for effort)!"

Lawyer, journalist, and legal media consultant Robert Ambrogi says: "I thought this was well done all around. Well photographed and edited, with nice use of cutaways. A clear and direct script. Effective use of graphics to underscore key points and provide contact information. And Attorney Powell came across as clear, direct, and concerned. I'd give it a 5."

TechnoLawyer publisher and online video producer Neil Squillante says: "I like Teisha's use of the second person throughout the video, and I like the production values, but the video runs too long. If Teisha either edits it down to one minute or makes it more informative by discussing the foreclosure process in greater detail she'll have a winner."

Written by Gerry Oginski of The Lawyers' Video Studio.

How to Receive SmallLaw
Small firm, big dreams. Published first via email newsletter and later here on our blog, SmallLaw provides you with a mix of practical advice that you can use today, and insight about what it will take for small law firms like yours to thrive in the future. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Law Firm Marketing/Publications/Web Sites | SmallLaw | Videos | YouLaw

Comparative Review of Online Billing Solutions; Pages v. Word; PCmover Review; $20,000 Typewriter; Much More

By Sara Skiff | Friday, June 18, 2010

Today's issue of Fat Friday contains these articles:

William Shilling, Comparative Review: Toggl v. QuickBooks v. Freshbooks v. TimeSolv

Harry Steinmetz, Review: Pages on a Mac as a Microsoft Word Replacement

Doug Haverkamp, Review: PCmover for Migrating Applications to Windows 7

Douglas Thomas, The $20,000 Typewriter: We've Come a Long Way

Tom Trottier, Tip: The Perfect Place to Practice Public Speaking and Find New Clients

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Fat Friday | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Networking/Operating Systems | Online/Cloud | Utilities

Less Accounting: Read Our Exclusive Report

By Neil J. Squillante | Thursday, June 17, 2010

Today's issue of TechnoLawyer NewsWire covers an online accounting application (see article below), a mobile dictation app, a mobile scanning app, a wireless charger, and an online billing solution. Don't miss the next issue.

Simpler Accounting and Billing

"Less is more" should apply to cliches. But this overused saying is appropriate for software. What explains the success of mobile apps these days? They're a throwback to the simple yet functional applications of the early PC era. Developers of PC applications should take heed — not only when developing software, but Web applications (SaaS) too. For example, early accounting and billing SaaS products were often just as complex as their desktop counterparts. But some developers have heard the call.

Less Accounting … in One Sentence
Less Everything's Less Accounting is an online accounting system.

The Killer Feature
Many law firms dislike their accounting systems. But accounting systems have superglue-like lock-in — it's difficult to transfer your data to other accounting systems. Unless you use QuickBooks.

The downside of being king of the hill is that everyone has a target on your back. Less Accounting claims that it can import your QuickBooks data in two minutes. It also integrates with several popular online applications such as HighRise and PayPal.

Other Notable Features
Less Accounting's personalized Dashboard lists bank balances, unpaid bills, pending proposals, and how your firm spends its money. You can import bank statements every month. You can also adjust a number of business settings, including bill templates, bank accounts, users and privileges, and more.

Less Accounting tracks expenses using standard IRS categories, which you can modify. You can create and send bills within the body of an HTML email message or as a PDF attachment. Like every application nowadays it seems, Less Accounting has an accompanying iPhone app, primarily for viewing information and entering expenses.

What Else Should You Know?
Less Accounting offers four plans ranging in price from $12/month to $300/month. The plans differ not by number of users, but by feature set. Learn more about Less Accounting.

How to Receive TechnoLawyer NewsWire
So many products, so little time. In each issue of TechnoLawyer NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The "In One Sentence" section describes each product in one sentence, and the "Killer Feature" section describes each product's most compelling feature. The TechnoLawyer NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Online/Cloud | TL NewsWire

More Mac Mythbusters; ISYS Review; Multiple Monitors; Documate v. ScanSnap; Exercise Balls

By Sara Skiff | Thursday, June 17, 2010

Coming today to Answers to Questions: Legal software developer Andy Satori lays down the law on Macs and exposes some myths in the process, Michael Schley reviews ISYS:Desktop 9 for desktop searching, Nicholas Bettinger shares a tip for using multiple monitors, Jerry Gonzalez compares the Xerox Documate 252 scanner to the Fujitsu ScanSnap, and Michael Jones explains why the size of your exercise ball matters. Don't miss this issue.

How to Receive Answers to Questions
Do you believe in the wisdom of crowds? In Answers to Questions, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The Answers to Questions newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Networking/Operating Systems | Online/Cloud | TL Answers

Review: XpressDox Docussembly

By Sara Skiff | Tuesday, June 15, 2010

Coming today to TechnoFeature: Document assembly conjures up thoughts of expensive software that often becomes shelfware once lawyers realize that they cannot figure it out without professional help. Document assembly consultant Seth Rowland has helped many firms that decided to invest in professional help. But in this TechnoFeature article, Seth reviews XpressDox, a new document assembly program that sells for $150 and promises ease of use regardless of your skill level. Who better to test this claim than Seth? Read his review to see what this expert thinks of this new expert system.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. It's in TechnoFeature that you'll find our oft-quoted formal product reviews and accompanying TechnoScore ratings. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Automation/Document Assembly/Macros | TechnoFeature

Microsoft Word Web App Plus 90 More Articles

By Sara Skiff | Monday, June 14, 2010

Coming today to BlawgWorld: Our editorial team has selected and linked to 91 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Safari Reader: Make Your Web Reading a Whole Lot Easier

Why Lawyers Should Buy the New iPhone 4

Female Lawyers, Can You Have It All?

How Long Does it Take to Write a Blog Post?

Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management

SmallLaw: 12 Ways to Use Video in Your Law Practice

By Lee Rosen | Monday, June 14, 2010

SmallLaw-06-07-10-450

Originally published on June 7, 2010 in our free SmallLaw newsletter.

It's time to incorporate video into every aspect of your practice. It's a great tool for marketing, communicating, documenting, and training. You can leverage an inexpensive camera like no other single tool in your arsenal. You can buy a camera, microphone, tripod, and lights for less than $500. You'll recoup your costs in a few hours. We use a $150 Kodak Zi8. We've added a lapel microphone from Radio Shack, a tripod from BestBuy, and some bright halogen lights from Home Depot. The high definition picture looks stunning. Below you'll find 12 ways you can put video to work. You'll come up with more once you get started — plus check out fellow SmallLaw columnist Gerry Oginski's law firm video reviews.

1. Put Video on Your Web Site

Let prospective clients get to know you. If a picture is worth a thousand words, a video must be worth a million. Video gives people a real feel for who you are and what you're like. If you've got video and your competition doesn't, you're going to win every time. Provide tutorials on the law throughout your site. Help people understand the issues. Use video rather than a headshot on your bio page, and tell your personal story. If you already have written content on the site, you can recycle it as video.

2. Create a YouTube Channel

YouTube is the second largest search engine, and generates two billion video views per day. YouTube video shows up in the traditional search engines too. Create a channel and post your videos explaining the law and providing practical advice. It works — I had a guy chase me down at a local mall to ask if I was "that lawyer from YouTube." He thanked me for my advice.

3. Send Video Messages via Email

Create video "newsletters" and client updates. Explain the latest developments in your area of the law. Send special messages for special events. Send a video holiday card, adding humor if you've got it in you. How about a video birthday greeting for your most important client?

4. Record Your Next Presentation

We all give speeches from time to time. Have someone record your next lecture and post it on your Web site and your YouTube Channel. You're putting time into preparing for your talk so you may as well maximize the return on that investment. Odds are that you'll have far more viewers on YouTube than you had at the live presentation.

5. Prepare a Guided Tour of Your Office

If you have a nice office show it off. Give prospects a behind-the-scenes tour. Introduce everyone and show their offices. Zoom in on the knick knacks and have your staff tell stories behind the items they have on their desks. Clients love knowing what the office looks like before they visit. It reduces anxiety and builds the client's connection with your firm.

6. Record Your Client's Opinions About Your Work

Create a three-to-five minute video of a happy client explaining the outcome of their case. Let your client tell the story and explain how you were able to help. Post the video on your Web site, YouTube channel, and elsewhere. You can automate the upload of the video to sites other than YouTube with a free service from Tube Mogul. (Just be sure to check the rules on testimonials in your state.)

7. Create a Facebook Page for Your Practice

You can upload your videos to Facebook and receive tremendous exposure. Facebook has half a billion users. It can't hurt for your smiling face to show up on a site with that much traffic.

8. Practice Your Speaking

Use your video rig to practice opening statements and closing arguments. Then sit down and watch the video. Other uses — prepare for your upcoming Rotary club speech or CLE presentation. There's no hiding from the camera. You'll learn more about your public speaking shortcomings from video than from any other source. Even your spouse probably won't be nearly as cruel as your camera.

9. Prepare Your Clients

Sit them down in front of the camera to prepare for depositions, trial testimony or other presentations. Telling clients what they're doing wrong isn't nearly as powerful as showing them. In some jurisdictions you can use your own video camera to record a deposition and play parts of it back at trial.

10. Use Video With Skype

Client meetings over Skype with the camera turned on result in much better communication than audio-only. You can see facial expressions and understand where the other party is coming from. Your video camera or Webcam can easily integrate with Skype for free videoconferencing.

11. Shoot Video for Illustrations and Archives

A camera will come in handy as you meet with clients. When clients show you something, film them. This way you'll have a visual record you can use to explain records or property to others. This footage might even prove useful should you go to trial and need an exhibit.

12. Create Training Videos

Record your office procedures. Some tasks are easier to show than to tell. For example, as the Food Network has proven, a video on making coffee is much more effective than written instructions. The same is true for running a complicated copy job. Create a training video when it makes sense.

Video is powerful — magical even. You've got to use it in your law firm. With a little effort, a little gear, and some creativity, you can put it to work for you in dozens of ways. One final tip — take a vacation after making all these videos, and bring your video camera. We all love sitting down in your living room with some popcorn to watch your vacation videos.

Written by Lee Rosen of Divorce Discourse.

How to Receive SmallLaw
Small firm, big dreams. Published first via email newsletter and later here on our blog, SmallLaw provides you with a mix of practical advice that you can use today, and insight about what it will take for small law firms like yours to thrive in the future. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Monitors | SmallLaw | Videos

BigLaw: The Five Jerks You Meet in Law Firms

By Marin Feldman | Monday, June 14, 2010

BigLaw-06-14-10-450

Originally published on June 14, 2010 in our free BigLaw newsletter.

Let's face it: jerks are everywhere. But the jerks who ruin your morning coffee with their no-foam attitude or cut you off during your commute do not hold a candle to the jerks you work with every day at your large law firm. So shut the door on your sneering secretary, close your Facebook app, and read this scintillating edition of BigLaw to discover the five jerks you meet behind firm doors. If you haven't met them all yet, consider yourself lucky.

1. The One-Upper Junior Associate

The One-Upper typically barges into your office uninvited, stack of papers in hand just to let you know that the really important meeting between him and the CEO of the firm's largest client went "really well."

He routinely fake complains about how the managing partner is always pestering him to do "annoying" things like argue motions in court as a first year or attend sporting events as his personal guest. If you filed three motions today, rest assured the One-Upper filed seven and closed a deal and hit the gym and it's only 3 pm. And if you billed twelve hours today, you're getting out early because the One-Upper billed 40 and that wasn't even including this morning.

Dead Giveaways: deal-toy littered office, 12+ page absence memos on "active matters," eats lunch with partners in the cafeteria, sets Outlook timer to send email in the wee hours.

Kryptonite: Personal bankruptcy, layoffs, or being staffed on a matter with another One-Upper.

2. The Entrapper Mid-Level

The Entrapper attempts to raise her own profile at work by contriving situations to make it look like you're slacking off. For example, she'll stop by your office at 9 pm, see that you've stepped out for dinner, and then race back to her office to email the partner with a CC to you stating that since you left for the evening, all further requests should be directed to her.

Sending items through the inter-office mail to slow you down is one of her classic moves, as is sticking Post-Its on your monitor after hours with urgent instructions. She also loves to check in on the status of assignments and update your lack of progress directly to the partner.

Dead Giveaways: Leaves "where are you?" voicemails, reeks of take-out, lives in an apartment within walking distance of the office, checks BlackBerry during meetings with you.

Kryptonite: Self-implosion or destruction of her home life.

3. The Wolf in Sheep's Clothing Senior Associate

The WISC seems like the nicest person in the world ... until he blindsides you with scathing, sneak attack reviews. Suddenly, all those deadlines that he told you were flexible were hard, your memo that he took credit for and forwarded to the client lacked "critical thinking," and those heartfelt conversations you and the he had were "unprofessional intrusions" into his personal life.

After a cooling off period following the review he distances himself from you as you digest the betrayal. Then he'll act like nothing happened.

Dead Giveaways: BCCs, uses personal information against you, pastes strategically damning parts of email into reviews, suspiciously pleasant demeanor.

Kryptonite: The WISC usually cultivates close relationships with one or two partners, and then uses this trust to lend credibility to his reviews. As such, you can destroy a WISC only if the sponsoring partners lateral or the WISC otherwise loses his protected status.

4. The Passive-Aggressive Partner

If you've ever worked for a partner who fails to respond to multiple email messages at critical times, you've worked for a classic Passive-Aggressive.

A typical PA assigns vague research at 6 pm on Fridays before three day weekends and send team-wide emails about how "we" need to remember to proof our briefs rather than having a private, in-person confrontation with the associate who screwed up. He asks questions to which he knows the answers and frequently engages in staring contests.

Dead Giveaways: Assigns make work with phantom deadlines, tells associates they'll have to "play it by ear" when it comes to their vacation requests, resents associates who do not attend his CLE presentations.

Kryptonite: Mandatory retirement.

5. The Indignant Admin

The Indignant Admin believes she was born to do great things ... and entering your timesheets is not one of them. IAs routinely screw up assignments, play Free Cell, and offer unwelcome strategic input on a case.

She is fanatical about her desk property, typically mounting signs that say, "This Purell Is Not Free! Buy Your Own!" and sending floor-wide threatening email messages in red Courier New demanding that whoever took her scissors return them immediately. Associates assigned to IAs who also work for partners can expect to have all their requests ignored.

Dead Giveaways: Inability to perform any task without errors, listens to the radio, commuting delays, takes full number of sick days, complains about your holiday gift.

Kryptonite: A bad review by a partner. A new word processor or other technology.

How to Receive BigLaw
Many large firms have good reputations for their work and bad reputations as places to work. Why? Answering this question requires digging up some dirt, but we do with the best of intentions. Published first via email newsletter and later here on our blog, BigLaw analyzes the business practices, marketing strategies, and technologies used by the country's biggest law firms in an effort to unearth best and worst practices. The BigLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BiglawWorld | Law Office Management

iPhone 4: Read Our Exclusive Report

By Neil J. Squillante | Monday, June 14, 2010

Today's issue of TechnoLawyer NewsWire covers a new smartphone (see article below), server-based OCR software, an online scheduling service, an online meeting service, and an iPhone app for accessing Wikipedia. Don't miss the next issue.

TLN-iphone-4-200

Read Me

Lawyers have traditionally embraced mobile technology much faster than office technology. The smartphone as a status symbol (versus the PC as a nerd symbol) has certainly played a role in this early adoption, but lawyers actually need the features of the latest and greatest smartphones more than most people. Apple's iPhone currently leads the pack in terms of mindshare and press. Its slogan, "There's an app for that," has become part of the cultural fabric because it perfectly describes the iPhone's chief selling point — simple, useful applications that require little to no training. What can Apple do for an encore?

iPhone 4 … in One Sentence
Announced this week and shipping on June 24th, iPhone 4 is Apple's fourth-generation smartphone.

The Killer Feature
If you're playing games, a sharper screen can enhance the experience, but gameplay is far more important. That's why classics like Tetris endure. A sharper screen, however, can dramatically improve your reading experience.

iPhone 4 features a new "Retina" display with a 960x640 pixel resolution at 326 ppi. In other words, the screen provides a sharper resolution than a piece of paper printed at 300 dpi.

Also new, Apple has outfitted the iPhone with a more durable "aluminosilicate" glass screen that sits directly on top of the display to further improve sharpness and depth of field. The same glass covers the back of the iPhone as well.

Other Notable Features
iPhone 4 has two cameras — a 5 megapixel camera on the back with a 5x digital zoom that shoots still photos and HD video and has a flash, and a 3 megapixel camera on the front. Using the new FaceTime app, you can video chat with other iPhone 4 users when you're both on a WiFi network. Both cameras work with FaceTime. Using the toggle button, you can either show yourself or what's happening around you.

Also new on iPhone 4 is a noise-canceling microphone designed to help with phone calls in noisy environments.

Many of iPhone 4's features will also become available on older iPhones thanks to the new iOS 4 operating system. For example, iOS 4 supports multitasking (running multiple apps simultaneously), and folders for organizing your apps. Similarly, the iBooks app with its built-in bookstore will become available for iPhone 4 and older models. iBooks will support PDF files.

What Else Should You Know?
In the United States, AT&T remains the sole carrier (for now). You can choose from two models in black or white — 16 GB ($199) or 32 GB ($299). Learn more about iPhone 4.

How to Receive TechnoLawyer NewsWire
So many products, so little time. In each issue of TechnoLawyer NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The "In One Sentence" section describes each product in one sentence, and the "Killer Feature" section describes each product's most compelling feature. The TechnoLawyer NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Laptops/Smartphones/Tablets | TL NewsWire

TitleLog for Time Capture; Casemaker Review; Worldox for Solos?; Public Health Care; SaaS Concerns

By Sara Skiff | Friday, June 11, 2010

Coming today to Fat Friday: Tom Trottier reviews open source TitleLog for time capture, Robert Rice re-reviews Casemaker, Michael Jones reviews Worldox for document searching, Richard Ure discusses the differences between American and Australian public health care, and Theo Rand shares his cloud computing concerns. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Automation/Document Assembly/Macros | Coming Attractions | Document Management | Fat Friday | Law Office Management | Legal Research | Online/Cloud
 
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