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Risky Faxing; Presentation Tip; QuickBooks Pros and Cons; PDF Transformer Review; Saving Web Pages

By Sara Skiff | Thursday, January 8, 2009

Coming today to Answers to Questions: Wendy Parker discusses the security risks of fax-to-email services, David Herdman shares another way to hide your desktop when connecting to a projector for a courtroom presentation, Caren Schwartz reviews QuickBooks for time-billing on a Mac or PC, Caldwell Hancock reviews ABBYY PDF Transformer Pro, and Creston Parker explains how Mac users can easily archive a Web page for future reference. Don't miss this issue.

How to Receive this Newsletter
Published on Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Networking/Operating Systems | Presentations/Projectors | TL Answers

Easy TimeBill: Read Our Exclusive Report

By Sara Skiff | Wednesday, January 7, 2009

Today's issue of TechnoLawyer NewsWire covers a Windows time and billing application (see article below), a software solution for early case assessment, a Mac time and billing application, a new suite of productivity software, and a mobile reference app that contains the entire Federal Rules of Civil Procedure. Don't miss the next issue.

Bailout Your Lost Billable Time
By Neil J. Squillante

Still waiting for your bailout? Don't hold your breath. You're small enough to fail so the government doesn't care about you (except when you run payroll). You're going to have to save yourself. To do that, you need to prevent billable time from slipping through the cracks.

Easy TimeBill ... in One Sentence
EasySoft's Easy TimeBill is a desktop application that enables you track and enter billable time, create bills, receive payments, and manage your bank accounts.

The Killer Feature
Do you plan to break free of the billable hour and charge flat fees instead? Good for you. But you'll still need to track your time.

Easy TimeBill enables you to track time for fixed fee matters so that you can assess their profitability. Eventually, you'll be able to adjust your rates so that you earn more than if you billed by the hour.

Other Notable Features
If you still need to bill your time, Easy TimeBill can handle that as well other forms of billing such as contingency. It also manages retainers.

Multiple timers enable you to track your time as you move from one task to another and back again. You can post time entries individually or on a weekly basis.

Although each lawyer at your firm can use Easy TimeBill, your firm can alternatively use just one license to enter time for an unlimited number of timekeepers.

Easy TimeBill also offers basic accounting features. You can reconcile bank accounts, create and print checks, record, payments, etc. If you use EasySoft's Easy Trust software, you can also view balances in client trust accounts.

What Else Should You Know?
Easy TimeBill runs on Windows. The first license costs $199. Each additional license costs $99. You can download a demo before buying the software. Learn more about Easy TimeBill.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | TL NewsWire

The Rise of Hyper-Specialized Law Firms: Don't Be Afraid to Scratch a Niche

By Sara Skiff | Tuesday, January 6, 2009

Coming today to TechnoFeature: In today's troubled times, a "jack of all trades, master of none" approach to managing a law firm can result in lackluster financial performance or even failure. In this article, Brian Johnson, president of Minneapolis firm Halleland Lewis Nilan & Johnson, discusses the importance of what he calls hyper-specialization, and shares three principles required to dominate a niche. Espousing a "deep, not wide" philosophy, Brian challenges firms to distinguish themselves from the competition by drilling down to their core competencies as a way to not only stay afloat, but to flourish.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Law Firm Marketing/Publications/Web Sites | Law Office Management | TechnoFeature

TechnoLawyer's 2009 Legal Industry Predictions

By Neil J. Squillante | Monday, January 5, 2009

TechnoEditorial010508-450

We made five predictions a year ago and pretty much nailed all five.

We did so because we don't make off-the-wall predictions designed to generate buzz. But we admit that predictions out of touch with reality are more fun to read because they appeal to our innate sense of wonder. So this year we present to you five realistic predictions and five predictions we would like to see but won't.

Five Realistic Predictions

1. Lots of iPhone Legal Apps

Can anything stop the iPhone? Did anything stop the iPod? No and no. Apple's competitors don't understand interface design, and interface design has become paramount in importance. That's because geeks no longer determine the winners and losers in technology. A larger class of consumers has emerged.

For example, I (a geek) bought the first iPhone. My sister (not a geek) didn't. But she bought the iPhone 3G. Similarly, she ignored iPods until the iPod mini arrived. It's deja vu all over again.

The iPhone has another advantage -- a desktop-class operating system and programming tools. That's why it will emerge as the most important mobile device for legal applications by the end of 2009.

The BlackBerry isn't going anywhere and neither is Windows Mobile. But the iPhone will be the biggest story.

2. Legal Software and Web Applications Both Win

Practically every week in TechnoLawyer you read about case management solutions. And legal accounting solutions too.

But most law firms don't use case management solutions. And many firms use QuickBooks for accounting.

In other words, both legal software and legal Web applications have a lot of room for growth without competing against each other.

Don't expect an all out war between the two camps anytime soon, certainly not in 2009.

3. Electronic Discovery Becomes More Challenging

Sorry about the downer nature of this prediction, but electronic discovery is going to get worse before it gets better.

As more litigators realize they need to deal with electronic evidence, you're going to have to deal with their ignorance. While you may benefit, it will also annoy you to no end.

On the software front, acquisitions and bankruptcies will not reduce the number of eDiscovery products faster than new ones emerge so it'll become even more difficult to figure out which product best suits your needs.

Finally, corporate counsel will continue to handle more and more of the early stage litigation work on their own, depriving law firms of the fees they once enjoyed.

4. Trade Shows Will Feel Pain But Won't Die (Yet)

What's the most expensive form of marketing? Trade shows hands down. They're also expensive to attend.

I suspect LegalTech New York will experience flat or negative attendance growth next month. If that happens, vendors may pull out of some of the lesser trade shows this year. In fact, that may happen no matter what.

But legal technology trade shows won't die in 2009. The legal technology trade show is something of an anomaly.

In the general technology industry, trade shows have pretty much died, the latest being MacWorld Expo thanks to Apple's recent announcement that 2009 would mark its last appearance. Conferences without exhibits that focus more on learning and especially networking have taken their place.

The legal market always lags. Trade shows are no exception. The sooner they die, the better. Then media companies can create cheaper conferences designed for networking.

5. Twitter Will Not Become Mainstream But Blogs Will

Remember a few years ago when the early legal bloggers told you that your firm needed a blog or else?

Many of these early bloggers have stopped blogging. Now they tweet using a service called Twitter.

They blogged and now tweet because they like sharing their thoughts with a small group of like-minded people.

The rest of us blog because Google is king. Publishing on a daily basis increases your search engine ranking and traffic.

In 2009, law firms will realize that they need to become publishers, and that the best way to do so is with a blog. Publishing on a daily basis is difficult so expect some law firms to outsource the content creation.

Five Fantasy Predictions

1. Microsoft Word Becomes a Web App

Technology pundits love to rave about Google Docs, which leads me to wonder if they've ever used it.

We use it to collaborate with freelance writers. I think it stinks.

But I love the concept because a Web-based document eliminates the biggest hassle of traditional documents -- different versions.

Who better to create the ultimate Web-based word processor than Microsoft? But don't hold your breath.

2. Matte LCD Screens Make a Comeback

I'm writing these predictions on a Mac Pro -- not because I need the horsepower, but because I need a matte LCD screen. Apple's iMac and notebooks all feature glossy screens. The same is true of most Windows laptops and all-in-one computers.

The people have spoken and I wish I could collectively slap them across the face. Who cares if the colors pop more if you're essentially staring at a mirror?

Matte screens won't completely disappear, but expect to pay steep prices for them as glossy screens continue their dominance.

3. Businesses Enforce the Use of Email Signatures

I would say that 99% of the email messages I receive don't have an email signature listing the sender's contact information.

Contrast this with our company in which I require everyone to use an approved signature in every message they send from their computer or iPhone.

Have you ever wanted to call someone who emailed you only to find you have to look up their number because they didn't use an email signature?

Try to remember that annoyance the next time you send a message without your signature.

4. Legal Vendors Offer Mac Versions of Their Software

With Mac market share at 9% now in the United States, developers have flocked to the platform.

But don't expect Mac versions of Amicus Attorney, Time Matters, Tabs3, etc.

Why? Because if legal vendors decide to devote resources to platforms other than Windows, they will focus on mobile apps and Web apps, not Mac apps.

Mac users will still benefit, however.

5. LegalTech New York Becomes LegalTech Las Vegas

Yes, I've trotted this one out before but I can't resist. We all get together in February for five days of partying, I mean networking, in a state of the art convention center.

Plus TechnoLawyer throws a blowout party attended by 500 people. And what happens in Vegas is soon seen by all on YouTube.

Not enough predictions for you? How about 32 more! Read Ross Kodner's Ringing in 2009 With 30+ Predictions.

What do you predict for 2009?

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. Please subscribe now.

Topics: Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Litigation/Discovery/Trials | Monitors | Online/Cloud | TL Editorial

If You Can Spare 3 Seconds, Please Vote for TechnoLawyer Blog

By Neil J. Squillante | Wednesday, December 31, 2008

We have never won an award. But we have a good explanation.

Most publishing awards from the Pulitzer on down require the payment of an entry fee. We've never bothered to enter any of these competitions.

But after years of apathy, we've decided that we would like to win an award.

The American Bar Association has nominated TechnoLawyer Blog (this site) for the Best Legal Technology Blog. And to its credit, the ABA chose the nominees on merit without requiring an entry fee.

The ABA has made it very easy to vote. No registration is required. Just scroll down the page and check the box next to TechnoLawyer Blog.

If you can spare 3 seconds, please vote for TechnoLawyer Blog now.

Voting ends on January 2, 2009! Thank you!

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. Please subscribe now.

Topics: TechnoLawyer | TL Editorial

Foolproof Backup System; ScanSnap Review; eDiscovery Tips; Grades Schmades; World's First Laptop

By Sara Skiff | Friday, December 19, 2008

Coming today to Fat Friday: Harold Goldner shares the details of his impressive backup system plus we point to the best article ever published on this topic, Kurt Walberg reviews Fujitsu's ScanSnap, Martin Mayne provides several tips for a successful eDiscovery strategy, Carroll Straus responds to the grades versus knowledge debate regarding legal education, and Bill Baldwin reviews his experience using ThinkPads plus we track down the world's first laptop. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Copiers/Scanners/Printers | Fat Friday | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Technology Industry/Legal Profession

Samsung 2243BWX Review; Scanning Tips; Last Word on Word?; Bill4Time; Time to Upgrade?

By Sara Skiff | Thursday, December 18, 2008

Coming today to Answers to Questions: D. Paul Dalton reviews Samsung's 2243BWX 22" widescreen LCD monitor, Toon Goedhart shares some tips for scanning medical images, Douglas Dweck of Bill4Time responds to a question, Carol Bratt discusses WordPerfect, Word, and the importance of training, and Tom Rowe explains why Time Matters 4.0 won't sync with Timeslips 2008. Don't miss this issue.

How to Receive this Newsletter
Published on Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Graphic Design/Photography/Video | Litigation/Discovery/Trials | Monitors | Online/Cloud | Practice Management/Calendars | TL Answers

Virtual Bottomline Firm Management Solutions: Read Our Exclusive Report

By Sara Skiff | Wednesday, December 17, 2008

Today's issue of TechnoLawyer NewsWire covers a practice management system (see article below), billing software for BlackBerrys, and three holiday time wasters. Don't miss the next issue.

What's in Your Law Firm's Wallet?
By Neil J. Squillante

VBL-2-NPP-450

Law firms should always have a good understanding of their business, but it's especially important nowadays. Enter the practice management dashboard. It shows you how much clients owe you, how long it takes them to pay you, the status of your open cases, who's working hard and who's slacking off, etc. While some law firms can access this information in various places, few can do so in one place.

Virtual Bottomline Firm Management Solutions ... in One Sentence
Virtual Bottomline Systems' Virtual Bottomline Firm Management Solutions is a practice management solution that includes an accounting and billing system, a contact and case management system, a document management system, document drafting tools, and network faxing.

The Killer Feature
A holy grail is something cherished but unattainable. Like a winning lottery ticket. Or better yet painless billing for disbursements.

Virtual Bottomline Firm Management Solutions can transform this pipe dream into reality thanks to its intelligent disbursements technology.

For example, whenever you print or fax a document, receive a fax, print postage or an overnight courier label, or scan a document, Virtual Bottomline Firm Management Solutions asks you if you would like to bill that disbursement to the client. One click and you're done.

Other Notable Features
Virtual Bottomline Firm Management Solutions can also handle your hourly billing no matter how complex. For example, it handles fee splitting, includes timers, enables you to apply rates by both timekeeper and task, and much more.

Virtual Bottomline Firm Management Solutions also features trust accounting, including automated deposit slips, check production and control, and reconciliation and statements.

You'll also find everything at your fingertips because of the automation and linking technologies. For example, you can create templates for documents you frequently draft. When you create a document, it's automatically filed in the matter. If you email it to a client, the email message is also filed in that matter. Etc.

Other features include network contact management, network faxing, customizable reports, conflicts checking, and much more.

What Else Should You Know?
Virtual Bottomline Firm Management Solutions sells for $699, but is currently on sale for $349, including the network fax option. It runs on Windows. The company offers remote installation and training. Learn more about Virtual Bottomline Firm Management Solutions.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Document Management | Email/Messaging/Telephony | Practice Management/Calendars | TL NewsWire

Time+Expense: Read Our Exclusive Report

By Sara Skiff | Wednesday, December 17, 2008

Today's issue of TechnoLawyer NewsWire covers a practice management system, billing software for BlackBerrys (see article below), and three holiday time wasters. Don't miss the next issue.

Automatically Capture Time Spent on Calls and Email
By Neil J. Squillante

You may think you get paid for your legal work, but that's not really true when you think about it. No. You get paid when you record the time you spent performing legal work and send your clients a bill. If you don't bill, you don't get paid. Here's the thing though. What happens when you get so busy serving your clients that you don't have time to serve your own needs?

Time+Expense ... in One Sentence
Post Time Solutions' Time+Expense automatically captures the time you spend on email and phone calls on your BlackBerry, and enables you to create other time entries as well.

The Killer Feature
Do you and your BlackBerry spend a lot of time together? How much time? "Uhm ..."

Yes, that's a painful question for many lawyers. It's painful for managing partners who want to maximize revenue, and it's painful for associates trying to hit their billable targets.

Time+Expense prevents this time from slipping through the cracks. After every phone call, it displays the time you spent and asks you if you want to create a time entry. It performs the same function for email messages you send.

Other Notable Features
In addition to capturing time spent on your email messages and phone calls, you can also record other time entries in Time+Expense so you need not wait to get back to the office.

To get started, you set up clients and matters, which you can change anytime. You can also set up a schedule and have Time+Expense email your time entries to your PC in an Excel spreadsheet. From there, you can post them to your billing system.

Time+Expense does not require an accompanying server. It resides only on your BlackBerry, which means you can use it with any BlackBerry, not only those tied to BlackBerry Enterprise Server.

What Else Should You Know?
Time+Expense sells for $150 plus an annual support fee of $25, which includes unlimited updates and technical support. You can try it for free for one week. Learn more about Time+Expense.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | TL NewsWire

Move Over David Allen: A Better Way to Get Things Done

By Sara Skiff | Tuesday, December 16, 2008

Coming today to TechnoFeature: You process much more information than you did ten years ago. But do you have more time every day to do so? Unfortunately, while the practice of law has changed, the laws of physics have not. A day still has only 24 hours and you still need to sleep. Enter D-A-F-T — a new organizational system created by virtual assistant extraordinaire Andrea Cannavina. D-A-F-T incorporates some of the principles of other systems such as FAT, Getting Things Done, and Zero Inbox, but with two important differences — less of a time commitment and more flexibility. Put it to work in your law firm today.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | TechnoFeature
 
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