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Review of AdvologixPM

By Kathryn Hughes | Tuesday, October 11, 2011

Coming today to TechnoFeature: "The future's so bright I gotta wear shades" sang a long forgotten one-hit-wonder. If the future of your law firm seems bright, make sure you wear shades and not blinders. A practice management system can help you avoid blind spots such as delinquent clients and underperforming lawyers. In this issue of TechnoFeature, Connecticut software consultant Caren Schwartz reviews AdvologixPM, a cloud-based practice management system that runs on Salesforce.com's platform as a service. Huh? Basically, it means that AdvologixPM and your data resides on servers managed by a large public company. You use AdvologixPM in your web browser. Freed from having to manage its own data center, Advologix can focus entirely on creating legal-specific features. That's the theory at least. How well does AdvologixPM work in practice? Read Caren's comprehensive review to find out.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. As a result, TechnoFeature offers some of the most profound thoughts on law practice, and helpful advice about legal-specific products. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Online/Cloud | Practice Management/Calendars | TechnoFeature

Steve Jobs Tribute Plus 108 More Must-Reads

By Kathryn Hughes | Tuesday, October 11, 2011

Coming today to BlawgWorld: Our editorial team has selected and linked to 109 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

A Flurry of Innovation: An Update on Free Law

Questions Lawyers Are Asking About Tablets

Questions to Ask Before You Adopt That Best Practice

Create More Client Leads by Leveraging Online Content

Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management

How to Produce Gmail for Discovery; Dual Monitors; PDF Security Tip; Reviews of QuickFile, SimplyFile

By Kathryn Hughes | Thursday, October 6, 2011

Today's issue of TL Answers contains these articles:

Steven Finell, How To Produce Gmail Email For Discovery

Ian Page-Echols, How To Move Applications Around On Two Monitors

Rick Borstein, How To Create An Image-Only PDF File (And Why You Shouldn't)

Richard Schafer, Review: QuickFile V. SimplyFile

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Document Management | Email/Messaging/Telephony | Litigation/Discovery/Trials | Monitors | Privacy/Security | TL Answers | Utilities

SmallLaw: YouLaw: Houston, We Have a Problem With This Law Firm Video

By Gerry Oginski | Thursday, October 6, 2011

Originally published on August 2, 2011 in our free SmallLaw newsletter. Instead of reading SmallLaw here after the fact, sign up now to receive future issues in realtime.

Watch the Video

TechnoScore: 1.5
1 = Lowest Possible Score; 5 = Highest Possible Score

The first problem I noticed with this video by Houston employment law firm Oberti Sullivan was the "poster frame" (aka "splash image" or "video thumbnail"). This online video term of art refers to the static image that YouTube displays before you click play and in search results.

Professional online video producers often use a specially-created poster frame that isn't even in the video), but YouTube grabs a frame from the middle of the video unless you instruct YouTube to use a different frame. The poster frame image in this video is odd. It shows two heads positioned in the bottom half of the photo — you cannot see or distinguish their facial features.

The headline — Houston Employment Lawyer Discuss The Top 10 Texas Employer Mistakes — grabbed my attention, but I knew immediately from the poster frame on the YouTube search results page that this video likely had significant problems. I clicked play. Unfortunately, my premonition was right.

The video starts with a lively animated graphic introduction that transitions to a URL and then an abruptly stops. "Huh? That's weird." I thought.

Next, you see two lawyers wearing suits sitting next to each other. Their heads are floating in the bottom half of the frame. They are not centered or illuminated. The upper half of the room and the background takes up most of the video frame. It's bizarre. No one bothered to see what the video looked like before uploading it to YouTube.

I was also shocked by the video's length — nearly 15 minutes! Argh. That's a deal breaker. No way was I going to sit through a 15 minute video, even if I lived in Houston and had legal questions about employment law.

You can tell that the attorneys are using a Webcam. Video quality is poor. Nor are they using any supplemental lighting. Another bad move since no one can see their faces. Nor are they using an external microphone, which means their audio is low and muffled.

On the plus side, they know their stuff. They provide useful information that potential clients would find helpful. However, the poor technical execution of the video undermines their legal expertise.

Five Tips to Improve This Video

1. Use a real video camera. Not a webcam or Flip camera or a Kodak Zi8 or Zi10. A real, honest to goodness camcorder. It need not be expensive. Any camcorder will shoot video that is exponentially better than that shot by a webcam.

2. Use a wireless microphone. In this case, you would need two microphones connected to a balancer so the sound is even. Otherwise, one mic may be stronger/louder than the other. If your resources are limited, buy a wired microphone from Radio Shack and hand the microphone back and forth every time you want to speak. That will get you better audio than the built in mic on a computer.

3. Use external lights. You cannot use your fluorescent overhead office lights. They cast awful shadows on your face. If your viewers can't see you, you're just wasting your time.

4. Make sure you are properly framed and that your faces are toward the top of the camera frame. If your face is in the middle of the frame, you've done it wrong. Move the camera down more to fill the frame.

5. Why a 15 minute video? That's just painful. The only time someone might watch a 15 minute video from a lawyer is when (1) it's entertaining, (2) the quality of the video is outstanding, and (3) it's extremely relevant to their legal problem. This hat trick is very difficult if not impossible to pull off. Keep in mind that a network sitcom costing millions of dollars per episode to produce runs about 22 minutes when you exclude the commercials. Instead of creating a long video, break the content up into bite-sized chunks no more than 2-3 minutes long. That's the typical attention span for the majority of online viewers. The two lawyers here could have created 10 videos with much more search engine visibility.

Till next time, see you on video!

The Back Bench

TechnoLawyer publisher and online video producer Neil Squillante says: "This video is so bad I don't know where to start. The fact that the framed Longhorns T-shirt is more prominently featured than the two lawyers? The terrible lighting that makes the two lawyers look like they're in a cheap knockoff of a Caravaggio painting? The sheer audacity of the 14 minute running length? What was Oberti Sullivan thinking?"

Written by Gerry Oginski of The Lawyers' Video Studio.

How to Receive SmallLaw
Small firm, big dreams. Published first via email newsletter and later here on our blog, SmallLaw provides you with a mix of practical advice that you can use today, and insight about what it will take for small law firms like yours to thrive in the future. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Law Firm Marketing/Publications/Web Sites | SmallLaw | Videos | YouLaw

Thank You Steve

By Neil J. Squillante | Wednesday, October 5, 2011

TechnoLawyer would not exist without your inspiration.

Topics: TechnoLawyer | Technology Industry/Legal Profession | TL Editorial

Chrometa for Teams: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, October 5, 2011

Today's issue of TL NewsWire covers a centralized tool for passive time capture (see article below), a new iPhone, a new Bluetooth headset, a portable label printer, and a new client relationship management program. Don't miss the next issue.

Centralized Automatic Time Capture for Law Firms

Sometimes it seems like there are more consultants preaching alternative fee arrangements than law firms actually using them. These experts argue that abandoning the billable hour will take you from a BMW to a Maybach. However, most lawyers like their bimmers just fine, and worry that a new business model could backfire, putting them behind the wheel of a Kia. Instead, lawyers seem more interested in technology that improves time capture so that they can earn more money with a proven business model. Even firms that bite the AFA bullet need to track time to make sure they don't lose their monogramed shirt.

Chrometa for Teams … in One Sentence
Launching today, Chrometa for Teams passively captures billable time in a centralized manner.

The Killer Feature
Chrometa wasn't the first company to offer automatic time capture of computer work and telephone calls, but it has iterated its product faster than its forebears.

With Chrometa, timekeepers assign their captured time to clients and matters, and exports or posts these time entries to their firm's accounting system.

Chrometa for Teams gives the "Team Leader" (managing partners and others in management) more centralized control over this process. As Team Leader, you can create uniform clients and matters and keyword filters for everyone to use, review all time by client, matter, and/or timekeeper, reduce or write off time, and approve time entries for posting.

"Whether a firm bills hourly or on a fixed fee basis, they need to know where every minute goes," Chrometa CEO and Co-Founder Brett Owens told us. "Chrometa for Teams takes passive time capture to the next level by enabling managing partners to monitor everyone's work and generate bills faster and more efficiently."

Other Notable Features
Chrometa for Teams offers the same feature set as Chrometa. It captures activities on both Macs and Windows PCs, generate bills, and integrates with a growing number of popular billing systems such as QuickBooks, PCLaw, and Timeslips.

Everyone can securely review their captured time in a web browser from any computer. The Team Leader's dashboard has more advanced analytical tools for slicing and dicing everyone's time records.

What Else Should You Know?
Chrometa for Teams starts at $19 per month with a minimum of five timekeepers. Learn more about Chrometa for Teams.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Online/Cloud | TL NewsWire

BigLaw: Apple Believes in Twitter -- Large Law Firms Should Too

By Adrian Dayton | Tuesday, October 4, 2011

Originally published on July 12, 2011 in our free BigLaw newsletter. Instead of reading BigLaw here after the fact, sign up now to receive future issues in realtime.

The excitement over social media has grown to a fever pitch. LinkedIn recently became a public company, and has absolutely exploded with over 100 million members. Facebook has become ubiquitous as this infographic by Business Insider demonstrates, and will likely become a public company next year.

But when Apple announced which platform it had chosen to integrate into its iOS 5 mobile operating system it bypaseed both Facebook and LinkedIn, going instead with Twitter. So what is it about Twitter? Why would a service that losers use to narrate their mundane lives be deemed so important that the world's most valuable company would permit it to reside at the heart of its crown jewel? Let's take a closer look.

Twitter Is Public

Have you ever attended a cocktail party and noticed that you picked the wrong group with whom to chat? You look over your shoulder and see another group laughing and having much more fun. What would it be like if you could run a simple search to find out who was talking about something interesting, and then join that conversation? That's one of the primary benefits of Twitter — anybody can listen in on conversations of interest. You're not trapped by your "friends."

But aren't most tweets boring, self-centered and mundane? Many of them are, but so are most of the conversations at cocktail parties, the difference being that on Twitter you have more choices. It isn't like Facebook where you have to be friends or pseudo-friends to have a conversation. It isn't like LinkedIn where you need to provide details on past work relationships before you can eavesdrop. Twitter is public, meaning anybody can listen in on any conversation. Better yet, developers can build applications on top of Twitter to better organize that information for law firms and other constituencies.

It's kind of ironic that Apple, which has a closed and formal process for creating iPhone apps and having them approved, has embraced Twitter, which has a decidedly different philosophy. Twitter's openess provides incentive for serendipity and entrepreneurship as it invites people to play with its data. It worked out for the developers of TweetDeck, which created a better way of organizing the Twitter stream. As a result, this gang of 14 employees just sold its business to Twitter for $40 million dollars. Twitter and its community of users are better off because of this openness.

Twitter Is About Sharing Content

Why does all this openness matter to lawyers? There are two ways to add value and gain credibility online. The first is to find and share valuable content. I call these people "collectors." Anybody can be a collector. The second group are those who actually create valuable content in form of articles, podcasts, white papers, videos, etc. The vast majority of social media users are incapable of creating truly helpful content. Lawyers on the other hand have the unique ability to communicate. Thus, Twitter is of great benefit to lawyers willing to create content and let everyone know it exists.

You could argue that Twitter isn't a social network at all. The majority of the tweets shared are links to content on other Web sites. The lame or boring information gets ignored while the truly exceptional information gets passed on — retweeted. Twitter is an information exchange. Those who understand it take information and put it in front of thought leaders and influencers who can further amplify it in ways you can't imagine. Your information!

Can't you just share information by email? Yes but there's less chance of it "going viral" unless you're a bona-fide email publisher like TechnoLawyer. With Twitter, there are no degrees of separation so your information can be passed directly to individuals you may have never met. If your content is very good, Twitter can become a powerful ally in getting your message out.

Why does sharing matter? Many law firms have this part all wrong. They think of sharing on Twitter as a way for them to publish. Just another way to talk about themselves. That's just one facet. The true value of Twitter lies in its ability to help lawyers research and find great information that they can either share via email with their high value contacts or write about on their blog or Web site. Sharing means you can find information online quickly, and then use it to demonstrate your expertise.

Twitter's Learning Curve Requires Commitment

After reading this issue of BigLaw, you may think — "Time to jump on Twitter!" A word of warning. Twitter is not easy to learn. It's easy to sign up. It's easy to send a single tweet, but it is not easy to get going beyond that. As a result, Twitter suffers from a phenomenon in which people join Twitter, send their first tweet, sign off, and never try it again. To get over this hump you need to spend time every day for a couple of weeks to get the hang of it. It is a powerful tool, it's worth spending a few hours to get there.

The marriage between Apple (with about 200 million iOS devices sold) and Twitter (with about 20 million active accounts) makes sense for both sides, but more importantly it assures the longevity of Twitter. If you were waiting for the smoke to clear to decide whether or not Twitter was worth figuring out, the time has come. Get over your issues with tweets, retweets, tweet-ups, and all the other silly words associated with Twitter and give it a chance. Apple has spoken.

How to Receive BigLaw
Many large firms have good reputations for their work and bad reputations as places to work. Why? Answering this question requires digging up some dirt, but we do with the best of intentions. Published first via email newsletter and later here on our blog, BigLaw analyzes the business practices, marketing strategies, and technologies used by the country's biggest law firms in an effort to unearth best and worst practices. The BigLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BiglawWorld | Law Firm Marketing/Publications/Web Sites

Review of ioSafe Rugged Portable and SoloPRO External Hard Drives

By Kathryn Hughes | Tuesday, October 4, 2011

Coming today to TechnoFeature: At this point, managing partners understand the importance of backups. Simply put, your law firm has a better chance of surviving a disaster if it doesn't lose its data. Backups enable you to get back into business faster, which is the key to survival. But what about the backup device itself? In this TechnoFeature, New Jersey divorce, bankruptcy, and general litigation lawyer Edward Zohn reviews two ioSafe hard drives — the ioSafe Rugged Portable and the SoloPRO External. Both are waterproof and shock resistant, and the latter is even fireproof. For several months, Ed used these hard drives in his law practice, including during Hurricane Irene. He also ran them through some stress tests (e.g., he stood on the Rugged Portable). Finally, Ed conducted a cost/benefit analysis, comparing the ioSafe hard drives not only to regular hard drives but also to online backup services. His verdict? Read this comprehensive review to find out.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. As a result, TechnoFeature offers some of the most profound thoughts on law practice, and helpful advice about legal-specific products. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Privacy/Security | TechnoFeature

WiFi Hotspot Security Tips Plus 123 More Must-Reads

By Kathryn Hughes | Monday, October 3, 2011

Coming today to BlawgWorld: Our editorial team has selected and linked to 99 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

The Challenges Faced by Legal Technology Part 1

iPad 2 v. Kindle Fire (Infographic)

The Nine Most Common Types of Alternative Fees

Seven Reasons Not to Use Video to Market Your Law Firm

This issue also contains links to every article in the September/October 2011 issue of Law Technology News. Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Technology Industry/Legal Profession | Videos

Law School Debate; Reviews of PDF-XChange PRO, Ruby Receptionists; Acrobat Tip; Law Firms in Danger

By Kathryn Hughes | Friday, September 30, 2011

Today's issue of Fat Friday contains these articles:

Thomas Sennett, Sound Advice for Law Students (The Debate Continues)

Robert Kaplan, Review: PDF-XChange PRO

Rick Borstein, Upgrading the Version of Acrobat Standard You Got With Your Scanner

Andrew Weltchek, Review: Ruby Receptionists

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Email/Messaging/Telephony | Fat Friday | Law Office Management | Online/Cloud | Technology Industry/Legal Profession
 
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