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ImageDepot: Read Our Exclusive Report

By Sara Skiff | Wednesday, January 21, 2009

Today's issue of TechnoLawyer NewsWire covers an online review tool for discovery documents (see article below), a redaction plug-in for Adobe Acrobat, an intra-firm communication service, an online idea sharing application, and an iPhone time tracking and billing app. Don't miss the next issue.

Next-Generation Discovery Document Review
By Neil J. Squillante

TL NewsWire Blog 01-21-09 450

Despite what you may have heard, an "online review tool" is not a widget that generates product reviews (cool as that might be). Instead, it's the latest salvo in the ongoing struggle between litigation teams and the discovery documents they need to process. With an online review tool, litigation teams can use their Web browser to review documents, eliminating the need to license and install software.

ImageDepot ... in One Sentence
Trial Solutions' ImageDepot is an online review tool with native file support that handles all discovery-related document tasks, including early case assessment and document productions.

The Killer Feature
Litigators over 35 may recall a time when you could estimate the costs of a document review by simply counting the number of bankers boxes. Nowadays, a hard drive might contain one document or a million documents.

This need to size up a case during its infancy has given rise to the term "early case assessment." ImageDepot includes an early case assessment tool that can tell you the number and type of documents in your collection. A variety of different reports enable you to dive into the data as deeply as necessary.

If you work in a legal department, ImageDepot can inform you as to which law firm should handle the case. If you're a litigator, you can give your client an estimate of the cost of discovery.

Other Notable Features
ImageDepot doesn't only handle early case assessment, but all document-related discovery tasks. It supports native files as well as scanned PDF and TIFF images (with or without OCR processing). You can also import email.

For document review, you can create an unlimited number of fields for tagging purposes and apply tags to groups of documents rather than one at a time. You can also annotate and redact documents.

In addition to searching for your tags, you can run full-text searches as well. When you create a perfect search, you can save it and share it with others.

Other features include single document and batch printing, the ability to download documents, document audit and other customizable reports, the ability to export reports in Excel and other formats, and more.

What Else Should You Know?
ImageDepot does not require any software or hardware. You just use your Web browser. The security settings enable you to create user profiles down to the field level. You pay per document or per gigabyte of storage used on a monthly basis and can terminate the service anytime. Trial Solutions offers reduced rates for 6 and 12 month contracts. All plans include technical support via telephone, email, and live chat. Learn more about ImageDepot.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Litigation/Discovery/Trials | Online/Cloud | TL NewsWire

inData TrialDirector Version 5.2: Read Our Exclusive Report

By Sara Skiff | Wednesday, January 14, 2009

Today's issue of TechnoLawyer NewsWire covers new trial presentation software that handles PDF files (see article below), an online document assembly application, an online service designed to help transactional lawyers draft documents, an online post office box service for managing your mail, and task management software for Macs. Don't miss the next issue.

Present PDF in the Courtroom
By Neil J. Squillante

If Rip Van Winkle were a litigator who fell asleep at his desk for 20 years after reading a complaint, he might very well wake up just in time for the trial. But he might not find any TIFF documents on his trial laptop. "What's PDF?" he would exclaim. "How can I annotate and redact PDF files so I can use them as demonstrative evidence?" He might be tempted to take another nap unless he could quickly find a trial presentation tool that could handle PDF files.

inData TrialDirector Version 5.2 ... in One Sentence
inData TrialDirector Version 5.2 is a trial presentation application that now offers advanced tools for PDF files and supports the MPEG-2 video format.

The Killer Feature
Although PDF is not exactly a new technology, TIFF files remain a fixture in the litigation world. Many litigation support applications cannot annotate, redact, or otherwise handle PDF files as well as they can handle TIFF files.

But litigators have spoken. They want to use PDF files, especially at trial. inData TrialDirector Version 5.2 enables them to do so.

For example, you can view PDF files instantly no matter how large, annotate them using tools such as a highlighter, arrows, and shapes, redact them using all the common colors and styles, navigate to any page, magnify any area, merge and extract pages, add sticky notes and text labels, and print bar codes and slip sheets.

Perhaps best of all, you can present PDF files and integrate them with TrialDirector's full suite of tools such as annotation layers, live annotations, zoom, rotate, and pan, and callout projections. You can also create a snapshot of any page of a PDF file.

Our customers asked for more flexibility for using PDF images when needed so that's what we delivered in Version 5.2 of TrialDirector," inData CEO and President Derek Miller told us.

Other Notable Features
With consumers migrating to HDTVs, they expect higher quality video in the courtroom as well. TrialDirector 5.2 has always supported MPEG-1 video files. Now it supports MPEG-2 as well, which offers much higher quality. It also supports MPEG-4, QuickTime, and DVD-VOB. Importantly, TrialDirector includes an MPEG-2 codec for video playback, eliminating the need to buy one separately.

Other new features include the ability to automatically assign exhibit numbers, customize the presentation toolbar, position the closed captioned transcript text that accompanies video testimony, and sort and edit documents in a new optional grid view.

Also notable is that TrialDirector 5.2 runs on Windows on a Mac using Boot Camp, Fusion, or Parallels. Just as importantly, inData will provide support for these configurations.

What Else Should You Know?
TrialDirector 5.2 is a free update to licensees of TrialDirector versions 5.0 or 5.1 with a current maintenance contract. Single-user licenses of TrialDirector v5.2 start at $595 plus maintenance. Learn more about inData TrialDirector Version 5.2.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Litigation/Discovery/Trials | Presentations/Projectors | TL NewsWire

TechnoLawyer's 2009 Legal Industry Predictions

By Neil J. Squillante | Monday, January 5, 2009

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We made five predictions a year ago and pretty much nailed all five.

We did so because we don't make off-the-wall predictions designed to generate buzz. But we admit that predictions out of touch with reality are more fun to read because they appeal to our innate sense of wonder. So this year we present to you five realistic predictions and five predictions we would like to see but won't.

Five Realistic Predictions

1. Lots of iPhone Legal Apps

Can anything stop the iPhone? Did anything stop the iPod? No and no. Apple's competitors don't understand interface design, and interface design has become paramount in importance. That's because geeks no longer determine the winners and losers in technology. A larger class of consumers has emerged.

For example, I (a geek) bought the first iPhone. My sister (not a geek) didn't. But she bought the iPhone 3G. Similarly, she ignored iPods until the iPod mini arrived. It's deja vu all over again.

The iPhone has another advantage -- a desktop-class operating system and programming tools. That's why it will emerge as the most important mobile device for legal applications by the end of 2009.

The BlackBerry isn't going anywhere and neither is Windows Mobile. But the iPhone will be the biggest story.

2. Legal Software and Web Applications Both Win

Practically every week in TechnoLawyer you read about case management solutions. And legal accounting solutions too.

But most law firms don't use case management solutions. And many firms use QuickBooks for accounting.

In other words, both legal software and legal Web applications have a lot of room for growth without competing against each other.

Don't expect an all out war between the two camps anytime soon, certainly not in 2009.

3. Electronic Discovery Becomes More Challenging

Sorry about the downer nature of this prediction, but electronic discovery is going to get worse before it gets better.

As more litigators realize they need to deal with electronic evidence, you're going to have to deal with their ignorance. While you may benefit, it will also annoy you to no end.

On the software front, acquisitions and bankruptcies will not reduce the number of eDiscovery products faster than new ones emerge so it'll become even more difficult to figure out which product best suits your needs.

Finally, corporate counsel will continue to handle more and more of the early stage litigation work on their own, depriving law firms of the fees they once enjoyed.

4. Trade Shows Will Feel Pain But Won't Die (Yet)

What's the most expensive form of marketing? Trade shows hands down. They're also expensive to attend.

I suspect LegalTech New York will experience flat or negative attendance growth next month. If that happens, vendors may pull out of some of the lesser trade shows this year. In fact, that may happen no matter what.

But legal technology trade shows won't die in 2009. The legal technology trade show is something of an anomaly.

In the general technology industry, trade shows have pretty much died, the latest being MacWorld Expo thanks to Apple's recent announcement that 2009 would mark its last appearance. Conferences without exhibits that focus more on learning and especially networking have taken their place.

The legal market always lags. Trade shows are no exception. The sooner they die, the better. Then media companies can create cheaper conferences designed for networking.

5. Twitter Will Not Become Mainstream But Blogs Will

Remember a few years ago when the early legal bloggers told you that your firm needed a blog or else?

Many of these early bloggers have stopped blogging. Now they tweet using a service called Twitter.

They blogged and now tweet because they like sharing their thoughts with a small group of like-minded people.

The rest of us blog because Google is king. Publishing on a daily basis increases your search engine ranking and traffic.

In 2009, law firms will realize that they need to become publishers, and that the best way to do so is with a blog. Publishing on a daily basis is difficult so expect some law firms to outsource the content creation.

Five Fantasy Predictions

1. Microsoft Word Becomes a Web App

Technology pundits love to rave about Google Docs, which leads me to wonder if they've ever used it.

We use it to collaborate with freelance writers. I think it stinks.

But I love the concept because a Web-based document eliminates the biggest hassle of traditional documents -- different versions.

Who better to create the ultimate Web-based word processor than Microsoft? But don't hold your breath.

2. Matte LCD Screens Make a Comeback

I'm writing these predictions on a Mac Pro -- not because I need the horsepower, but because I need a matte LCD screen. Apple's iMac and notebooks all feature glossy screens. The same is true of most Windows laptops and all-in-one computers.

The people have spoken and I wish I could collectively slap them across the face. Who cares if the colors pop more if you're essentially staring at a mirror?

Matte screens won't completely disappear, but expect to pay steep prices for them as glossy screens continue their dominance.

3. Businesses Enforce the Use of Email Signatures

I would say that 99% of the email messages I receive don't have an email signature listing the sender's contact information.

Contrast this with our company in which I require everyone to use an approved signature in every message they send from their computer or iPhone.

Have you ever wanted to call someone who emailed you only to find you have to look up their number because they didn't use an email signature?

Try to remember that annoyance the next time you send a message without your signature.

4. Legal Vendors Offer Mac Versions of Their Software

With Mac market share at 9% now in the United States, developers have flocked to the platform.

But don't expect Mac versions of Amicus Attorney, Time Matters, Tabs3, etc.

Why? Because if legal vendors decide to devote resources to platforms other than Windows, they will focus on mobile apps and Web apps, not Mac apps.

Mac users will still benefit, however.

5. LegalTech New York Becomes LegalTech Las Vegas

Yes, I've trotted this one out before but I can't resist. We all get together in February for five days of partying, I mean networking, in a state of the art convention center.

Plus TechnoLawyer throws a blowout party attended by 500 people. And what happens in Vegas is soon seen by all on YouTube.

Not enough predictions for you? How about 32 more! Read Ross Kodner's Ringing in 2009 With 30+ Predictions.

What do you predict for 2009?

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. Please subscribe now.

Topics: Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Litigation/Discovery/Trials | Monitors | Online/Cloud | TL Editorial

Foolproof Backup System; ScanSnap Review; eDiscovery Tips; Grades Schmades; World's First Laptop

By Sara Skiff | Friday, December 19, 2008

Coming today to Fat Friday: Harold Goldner shares the details of his impressive backup system plus we point to the best article ever published on this topic, Kurt Walberg reviews Fujitsu's ScanSnap, Martin Mayne provides several tips for a successful eDiscovery strategy, Carroll Straus responds to the grades versus knowledge debate regarding legal education, and Bill Baldwin reviews his experience using ThinkPads plus we track down the world's first laptop. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Copiers/Scanners/Printers | Fat Friday | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Technology Industry/Legal Profession

Samsung 2243BWX Review; Scanning Tips; Last Word on Word?; Bill4Time; Time to Upgrade?

By Sara Skiff | Thursday, December 18, 2008

Coming today to Answers to Questions: D. Paul Dalton reviews Samsung's 2243BWX 22" widescreen LCD monitor, Toon Goedhart shares some tips for scanning medical images, Douglas Dweck of Bill4Time responds to a question, Carol Bratt discusses WordPerfect, Word, and the importance of training, and Tom Rowe explains why Time Matters 4.0 won't sync with Timeslips 2008. Don't miss this issue.

How to Receive this Newsletter
Published on Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Graphic Design/Photography/Video | Litigation/Discovery/Trials | Monitors | Online/Cloud | Practice Management/Calendars | TL Answers

Review: Discovery Cracker 5.2

By Sara Skiff | Friday, October 31, 2008

Coming November 4, 2008 to TechnoFeature: Steve Martin famously complained that most celebrity biographies focus only on the fame, but not on the path to fame. Electronic discovery is similar. For many years, lawyers have outsourced the processing phase — transforming raw electronic data into a load file for document review software. But for smaller cases, law firms increasingly want to perform this processing on site. In this article, legal technology consultant and eDiscovery expert Brett Burney reviews Discovery Cracker 5.2, a processing tool that can prepare hundreds of file types for import into just about any review platform. If you would like to prep electronic files at the earliest stages of litigation, read Brett's in-depth review of Discovery Cracker.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Litigation/Discovery/Trials | TechnoFeature

Litigation Support Crisis; Discovery UK Style; Calgoo Review; Microsoft Bashing Counterproductive; Laptop Tip

By Sara Skiff | Friday, October 3, 2008

Coming today to Fat Friday: Terry Harrison compares the litigation support industry in the US and UK, Gerard Stubbert shares his thoughts on eDiscovery, Andrew Shear reviews his multiple calendar configuration, Dixon Robertson attempts to deflate Microsoft "hysteria," and Stephen Seldin suggests a way to extend the life of your laptop. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Fat Friday | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Online/Cloud | Technology Industry/Legal Profession | Utilities

Review of ScrapBook for Web Clippings; Audio Discovery; Beware Long File Names

By Sara Skiff | Tuesday, September 30, 2008

Coming today to Answers to Questions: Corey Rich reviews the Firefox extension ScrapBook for capturing and saving Web pages, Jeff Schlueter discusses file format and device options for spoken audio as well as some thoughts on audio discovery, and Julian Garcia explains why you should avoid long file names. Don't miss this issue.

How to Receive this Newsletter
Published on Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Backup/Media/Storage | Business Productivity/Word Processing | Coming Attractions | Desktop PCs/Servers | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Litigation/Discovery/Trials | Monitors | Networking/Operating Systems | TL Answers | Utilities

pdfDocs compareDocs 3.1: Read Our Exclusive Report

By Sara Skiff | Wednesday, September 17, 2008

Today's issue of TechnoLawyer NewsWire covers document comparison software that extends beyond Microsoft Word (see article below), a time-billing program with conflict checking, and a Web-based discovery review and litigation analysis application. Don't miss the next issue.

Compare Apples to Oranges
By Peter R. Olson

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While the human eye may not be able to discern the difference between Sarah Palin and Tina Fey, being unable to see what opposing counsel changed in the agreement you're drafting is no laughing matter. Technology usually comes in two varieties — must have and nice to have. Document comparison resides firmly in the must-have category. But what happens when opposing counsel throws you a curveball and returns the agreement in PDF format, or worse, faxes it back to you?

pdfDocs compareDocs 3.1 ... in One Sentence
DocsCorp's pdfDocs compareDocs enables you to compare any two versions of a document regardless of their respective formats.

The Killer Feature
Many document comparison tools use their own proprietary format for the file in which you review, accept, and reject the changes. By contrast, compareDocs outputs the changes in your choice of Word or PDF format — the two major document format standards.

For example, if you compare two Word files with compareDocs, you review the changes in Word. As a result, you can continue to work in the document. You won't have to switch between documents or applications.

Other Notable Features
compareDocs can compare two versions of a document in different formats. It works its magic thanks to its inclusion in the pdfDocs Suite, which includes robust PDF tools. Thus, if you send opposing counsel a Word file and receive a PDF file back, compareDocs can convert your original file to PDF format to facilitate the comparison. An optional OCR component even enables you to compare two PDF documents and output the marked up document as a Word document.

compareDocs 3.1 adds support for the .docx format in Microsoft Office 2007. It also includes better handling of tables, headers, and footers. The comparison engine also runs faster.

compareDocs has long integrated with document management systems such as Interwoven, Open Text, and Worldox. The new version adds Web-based document management system NetDocuments to this list.

What Else Should You Know?
As noted above, pdfDocs compareDocs 3.1 resides within the pdfDocs Suite, which sells for $189. The suite also includes pdfDocs formFiller and pdfDocs Desktop, the latter of which provides law firms with PDF creation, collation, redaction, file splitting, bates numbering, automatic document binding for closing or deal books, and other tools. pdfDocs OCR Server is available for an additional charge. Learn more about pdfDocs compareDocs 3.1.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Litigation/Discovery/Trials | Online/Cloud | TL NewsWire

DepoView DVD: Read Our Exclusive Report

By Sara Skiff | Wednesday, September 10, 2008

Today's issue of TechnoLawyer NewsWire covers a new format for video depositions (see article below), a telephone system for small and midsize firms, and a network appliance for archiving email. Don't miss the next issue.

Depositions Hit the Big Screen
By Peter R. Olson

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Video has revolutionized depositions. Remember those depositions of Bill Gates with a scowl on his face, speaking in a monotone? Powerful stuff — assuming you can see it that is. Until now deposition videos have primarily existed in MPEG-1 format. Translation — grainy quality not exactly up to Hollywood standards. Time to shake things up.

DepoView DVD ... in One Sentence
inData Corporation's DepoView DVD enables you to use a DVD player to view your deposition video and the accompanying transcript at very high quality (MPEG-2) on a television or a computer monitor.

The Killer Feature
Using your DVD player's remote control, you can switch among three modes — watching the video only, reading the transcript only, or a combination in which the transcript appears below the video as subtitles. You can jump to any page as well. The high-quality video enables you (and eventually the judge and jury) to see every nuance as the deponent answers questions — from facial expressions to body language.

Other Notable Features
A DepoView DVD provides you with everything you need — the ability to view depositions on any television as noted above plus the ability to work with the transcript and video on your computer.

For example, each DepoView DVD also includes nonproprietary formats such as ASCII as well as proprietary load files for popular litigation software such as inData TrialDirector, CT Summation, LiveNote, Sanction, etc. The MPEG-2/DVD codec on the DepoView DVD disc guarantees accurate playback of video.

In addition, DepoView DVD includes a complimentary copy of DepoView software for your Windows PC. DepoView, which we covered in the November 14, 2007 issue of this newsletter, enables you to clip and export video clips to PowerPoint and other presentation applications, search for keywords, print condensed transcripts, take snapshots of any frame, view exhibits, and more.

What Else Should You Know?
Every court reporter should be able to provide your transcript in DepoView DVD format. They can obtain the necessary software from inData. The cost to order a video deposition in DepoView DVD format starts at $5 per deposition, plus any related syncing costs. While the DepoView application requires a Windows PC, DepoView DVD works in any DVD player whether attached to a television or in your computer. Learn more about DepoView DVD.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Backup/Media/Storage | Email/Messaging/Telephony | Litigation/Discovery/Trials | Networking/Operating Systems | Presentations/Projectors | TL NewsWire
 
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