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Pay CLE Presenters More; Acrobat 9 Warning; Law Firm Web Site Security Alert; Switching to iPhone; Bill4Time Mobile

By Sara Skiff | Friday, August 15, 2008

Coming August 22, 2008 to Fat Friday: Don Stevens stands up for the rights of CLE presenters, Roy Greenberg has a warning for those upgrading to Acrobat 9 Professional who use organizer folders, Michael Petrov writes in about an important security vulnerability that could enable someone to hijack your law firm's Web site, David Grabill explains why his firm switched to the iPhone, and Douglas Dweck offers his two cents on third party iPhone applications for lawyers from a developer's perspective. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | CLE/News/References | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Privacy/Security

How to Carry Your Office in the Palm of Your Hand

By Sara Skiff | Friday, August 15, 2008

Coming August 19, 2008 to TechnoFeature: These days, everyone's on the go ... and lawyers are no exception. Luckily (or unluckily depending on your perspective), ever-evolving smartphone technology now provides attorneys with the means to take their office with them — without carrying a cumbersome laptop. In this article, legal technology gurus Brett Burney and Dominic Jaar lay down five tips for selecting the right smartphone gear and five tips for choosing the right software — everything you need to get on your merry mobile way.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | TechnoFeature

Verizon XV6700 Review; Baby LegalTechs; Yellow Pages Tips; WordPerfect 6's Relevancy; Switching to Bill4Time

By Sara Skiff | Friday, August 8, 2008

Coming August 15, 2008 to Fat Friday: Bunji Fromartz reviews his Verizon XV6700 smartphone, James Atkins shares his thoughts on LegalTech in terms of venue and topic focus, Michael Schwartz discusses the Yellow Pages advertising advice he follows, Brent Blanchard explains the unfortunate continued importance of WordPerfect 6.0, and Leslie Shear discusses migrating from Timeslips to Bill4Time. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Online/Cloud | Technology Industry/Legal Profession

Hosted Exchange Review; Amicus Attorney Review; Time Matters Versus PracticeMaster; ISYS:desktop Pricing; Fax Machine Alternatives

By Sara Skiff | Friday, August 8, 2008

Coming August 14, 2008 to Answers to Questions: Edward Zohn reviews using Microsoft Exchange and BlackBerry Enterprise servers on a hosted basis (outsourced), W. James Slaughter reviews Amicus Attorney 7, Asa Kelley reviews Time Matters 7.0 and 9.0 as well as PracticeMaster/Tabs3, Ted Boxer shares his experience trying to obtain pricing information for ISYS:desktop (plus we have a response from ISYS), and Stephen Bird offers some advice for those still using a fax machine. Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Desktop PCs/Servers | Email/Messaging/Telephony | Networking/Operating Systems | Practice Management/Calendars | TL Answers

WrapMail: Read Our Exclusive Report

By Sara Skiff | Wednesday, August 6, 2008

Today's issue of TechnoLawyer NewsWire covers a business class color inkjet printer, an email marketing service (see article below), and a biometric accessory for entering passwords on your computer. Don't miss the next issue.

Gift Wrap Every Email You Send
By Peter R. Olson

Lawyers often overlook an important marketing tool — the email signature. In well-managed firms, everyone uses the same signature, perhaps linking to recent articles and news on the firm's blog or Web site. However, the larger your firm, the more difficult it becomes to keep signatures up to date. And even if you can do that, email signatures are easily overlooked by recipients.

WrapMail ... in One Sentence
WrapMail enables your firm to literally wrap every outbound email message with an interactive letterhead that you can use to point recipients to pages on your Web site.

The Killer Feature
Unlike an email signature, which resides locally in an email client, WrapMail is Web-based so there's nothing to install and no training required for your staff. Instead, they just send out the same old email as always. But when these messages leave your firm, WrapMail places your firm's custom wrap around them, transforming everyone in your firm into a marketer.

Other Notable Features
Wraps consist of graphics and text. You can color the background as well. Most importantly, you can embed links and track the number of clicks using WrapMail's control panel. If you don't have access to a Web designer, WrapMail can design your wraps for you for $250 each.

You can create as many wraps as you want and assign them to specific people in your firm. For example, if you accept online payments, create a wrap for your office manager that links to your online billing page. If your partners publish articles, create wraps for each of them with their photo and links that point to their respective articles. Your marketing department can keep all your wraps updated using a Web browser.

What Else Should You Know?
Wrapmail offers a free Personal edition plus both Small Business and Enterprise editions. The Personal version works only with a wrapmail.com email address.

With the Small Business edition, your email from your existing address gets wrapped by WrapMail's server en route to the recipient. WrapMail does not store the content of your email messages, only the date, sender, and recipient for reporting purposes. WrapMail charges $40 to set up your account, and then $5 per user per month.

Larger firms or firms concerned about security can opt for the Enterprise edition, which entitles you to your own on-site WrapServer. You also received extended customer support and reporting. This edition sells for $2,500.

Learn more about Wrapmail.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Copiers/Scanners/Printers | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Law Firm Marketing/Publications/Web Sites | Privacy/Security | TL NewsWire

Return of the Desktop; The Desktop Strikes Back

By Neil J. Squillante | Tuesday, August 5, 2008

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I gave this post a dual title because people seem to either view desktops as good (think Luke Skywalker) or evil (think Darth Vader). I used to vilify them. Now I praise them.

In the 1990s, the desktop reigned supreme. Laptops were underpowered and overpriced. A typical law firm would buy a few laptops for lawyers to use when they traveled. I remember taking one of the firm's laptops with me to a trial in California in 1995, and being appalled at how little it could do.

Around the turn of the century, laptops began making significant gains. I replaced my desktop with a laptop in 1999 and never looked back. According to the Los Angeles Times, laptops will outsell desktops for the first time this year.

But I believe 2008 marks the beginning of the end for laptops because of two developments that go hand in hand — push synchronization and more capable smartphones.

Laptop? What's a Laptop?

The BlackBerry enabled us to stay on top of email without a laptop, but it could not replace laptops for most business trips. The iPhone was the first smartphone that enabled us to leave our laptops at home for some trips because of its Safari Web browser. For some of us, the iPhone has replaced our laptops not to mention newspapers and magazines at home as well. In fact, if you borrow a guy's iPhone to make a call, I suggest using the speakerphone. You know how guys like to read in the bathroom. Enough said.

Other smartphones will eventually have real Web browsers as well. And just as importantly, third party applications will further narrow the gap between smartphones and laptops. For example, Gavel & Gown recently shipped Amicus Mobile for Windows Mobile. It handles just about anything you would need while out of the office. On my iPhone, I've become a heavy user of AOL Radio, which enables me to listen to our local news radio stations. Eventually, I hope to connect my iPhone to a projector for presentations. Then I won't need a laptop for any trip.

Other prominent legal technology mavens agree, including Dennis Kennedy  and Ernie Svenson. But some disagree such as Bryan Sims.

Desktop 2.0

As our smartphones increasingly make our laptops unnecessary when we're in a conference room or traveling, why should we continue to pay a premium for them? We shouldn't. And many of us won't.

Today, I officially ended my nine year love affair with laptops. Until now, I had one laptop that I shuttled between home and work every day. Soon, I'll have a desktop at work and an identical desktop at home. I'll store all my documents on a file server, and my contacts, calendars, tasks, bookmarks, and more will instantly synchronize across both computers and my iPhone thanks to MobileMe and BusySync. For the time being, my email will remain plain old IMAP, not real push. If Google doesn't get its act together in this regard, we may eventually exchange BusySync, Google, and MobileMe for hosted Exchange when Microsoft begins offering this service next year.

A law firm could accomplish this with Amicus Mobile, Time Matters (BlackBerry), etc.

Now that the lack of mobility of desktops has become meaningless, we can rediscover their many advantages. For example, just about any desktop can support two monitors (just order it with a dual monitor video card). When you need another hard drive, you can install one inside instead of buying an external hard drive, which could mean another fan and would mean more cables. In fact, you won't have any desktop clutter at all since today's desktops either reside on your floor (towers) or inside your monitor (all-in-ones).

I plan to keep my laptop for presentations, but look forward to not lugging it around much anymore. For me, the laptop era has ended just as sales of laptops have reached new heights. I always tend to be ahead of the curve. The rest of the world will eventually catch up. What's your take on desktops, laptops, and smartphones?

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. Please subscribe now.

Topics: Email/Messaging/Telephony | Laptops/Smartphones/Tablets | TL Editorial

ScanFront Thoughts; BlackBerry Curve Review; PhoneSlips; Another Biglaw Classic; Will it Rust?

By Sara Skiff | Friday, August 1, 2008

Coming August 8, 2008 to Fat Friday: D. Paul Dalton discusses the unique file naming convention of Canon's ScanFront 220P, Robert Broussard reviews the BlackBerry Curve 8310 versus the Treo 650 and 750, Ronald Cappuccio reviews PHONEslips, John Courtade recommends another good read about the life of an associate, and Harold Burstyn explains why our cool desk roundup doesn't suit his needs. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Document Management | Email/Messaging/Telephony | Fat Friday | Furniture/Office Supplies | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession

ProLaw Versus PracticeMaster; Naming Files; Thunderbird Review; Reveal Formatting; Nuance PaperPort Review

By Sara Skiff | Friday, August 1, 2008

Coming August 7, 2008 to Answers to Questions: Ginger Rendon discusses the top ten differences between ProLaw to PracticeMaster, HR Kloppenburg explains how to name files to ensure a successful paperless office, Corey Rich reviews Mozilla Thunderbird, William Carter explains how to use Microsoft Word's Reveal Formatting feature, and Joshua Stein reviews Nuance's PaperPort. Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Document Management | Email/Messaging/Telephony | Practice Management/Calendars | TL Answers

Attorney and Client: Read Our Exclusive Report

By Neil J. Squillante | Friday, July 25, 2008

I have some great news to share with you. As you can see below, we have changed the structure of our TechnoLawyer NewsWire articles to better serve our two audiences — those who want a quick overview of new products and those who want an in-depth analysis.

Specifically, the new In One Sentence section describes the product we're reporting on in one sentence, and the new Killer Feature section describes its most important feature. Readers who want more information will find a detailed discussion of the product’s Other Notable Features as well.

Please let me know what you think, and please sign up to receive TechnoLawyer NewsWire if you have not yet done so. We publish only a few select articles here in our blog. For example, this week's issue of TechnoLawyer NewsWire covers a hosted extranet for law firms, a Word add-on that enables you to manage defined terms in legal documents, and new PDF software for power users. We've placed one article below. The other two are available only to subscribers of the newsletter. — Neil J. Squillante, Publisher

Show Your Clients That You Care
By Peter R. Olson

Lawyers get in trouble when they focus on work at the expense of client communication — similar to doctors actually. While a clever cross examination or well drafted legal brief might impress your clients, they care more about the outcome and your hand-holding along the way. After all, the leading cause of disciplinary complaints is poor communication. But in this day and age, you need more than the bedside manner of Dr. Marcus Welby. You also need the technology of Dr. McCoy.

Attorney and Client ... in One Sentence
CLC Technology's Attorney and Client provides you and your clients with a collaborative online work space (extranet).

The Killer Feature
Using a Web browser, your clients can access the documents in their case file, review upcoming calendar items, and find contact information for everyone at your firm who works on their cases. Your assistant may like Attorney and Client even more than your clients do.

Other Notable Features
When you take on a new matter and enter it into Attorney and Client, your client receives a login via email (they can change the default password to make it more secure).

Attorney and Client features a dashboard that lists all recent activity. You can brand the dashboard and other pages with your logo.

A busy matter may involve dozens of documents — incoming mail and your work product. Attorney and Client enables you to upload multiple files simultaneously. You can also create and file documents into folders using drag and drop just as you would in Windows Explorer. There is no storage space limit.

In addition to the matter-specific calendar and case file, Attorney and Client also includes secure and searchable instant messaging and discussion threads. You can elect to use one or both or neither of these communication tools on a matter by matter basis.

To keep everyone in the loop, you can create email alerts for calendar items, documents, etc. For example, if a document changes, Attorney and Client can let everyone know. You can even use Attorney and Client to send bills to your clients, thus creating an archive automatically.

What Else Should You Know?
Attorney and Client costs $29.95 per month per attorney. You can try it for free for 30 days. It works in all modern Web browsers on Mac and PC. Learn more about Attorney and Client.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Collaboration/Knowledge Management | Email/Messaging/Telephony | Online/Cloud | TL NewsWire | Utilities

Best Multiple Calendar Solutions; Email Risks and Archiving; Developers Are From Mars; Word Training; Much More

By Sara Skiff | Friday, July 25, 2008

Coming August 1, 2008 to Fat Friday: Paul Easton reviews a number of multiple calendar solutions, including Exchange, SharePoint, Google Calendar, etc., Philip Franckel discusses the risks of spam filters and reviews QuickFile4Outlook—Lawyer's Edition, Douglas Thomas adds his two cents to the software design discussion (plus he recommends a book on the subject), David Abell shares his experience as a righty mousing left-handed, and Ross Kodner writes in with his vote for the best Microsoft Word resource for lawyers. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | CLE/News/References | Coming Attractions | Computer Accessories | Email/Messaging/Telephony | Fat Friday | Technology Industry/Legal Profession
 
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