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Review: Copernic Desktop Search

By Sara Skiff | Monday, March 27, 2006

John Dorst, Review: Copernic Desktop Search

TechnoLawyer member Benjamin Martin asks:
"Many times, some of our lawyers will come across a name, place or event knowing they researched it once before. However, they can't jog their memory to recall exactly which case it was a part.

"This is where a nice program that can search their folder on the server by keyword. Unfortunately, I can't find a program that suits my needs, however, I may just not be looking in the right place.

"This search program must be able to search within file formats as.txt,.doc, .wpd, .html and .pdf. The hard part, I feel, is the fact that many of our pdf files that are scanned are simply image files that have not been OCR'd to editable text. I know it's still possible to search those types of pdf files, though.

"Can anyone recommend a program that already does this or a direction I can possibly go? I've already gotten a quote from a coder in Russia for $3,000 and well, that's way over our price limit on this.

"Any help would be appreciated.
"

There are several good search programs, Google probably being the most recognizable one. We've taken up Copernicus Desktop Search by Copernic Technologies, Inc. and we love it. It is one of those tools that you can't take away from our attorneys now that they have it. Those familiar with the Mac and the heralded Spotlight in OS X 10.4 (Tiger), this is a similar program, though probably more limited in the number of types of files it can index. The version we're using indexes Word, Excel, WordPerfect, pdf, txt, html, Outlook and PowerPoint files (plus many other types) including the text within each document, though a newer version may cover more file types. One advantage over Spotlight is that it will also index networked drives should you choose. By default it excludes directories such as cache and cookies. Give it a look.

John Dorst
Business Manager
Serving The People Who Build America
HERRIG, VOGT & STOLL, LLP
Granite Bay, CA
www.hvslaw.com

About Answers to Questions
Posts like the one above appear exclusively in Answers to Questions, a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. You can subscribe here.

Topics: Business Productivity/Word Processing | Document Management | Post

The Economics of Word; Training Rooms; LaserJet 4345xmfp; Outlook Discovery Tool; VPN

By Sara Skiff | Monday, March 27, 2006

Coming March 30, 2006 to Answers to Questions: Barron Henley revisits the debate on the economics of switching from WordPerfect to Word, Norman Van Treeck offers some helpful suggestions for setting up a training room, Mark Sargis reviews his experience with the HP LaserJet 4345xmfp, Kelly Lupo reviews a free Outlook reader to help with e-discovery, and Gerry Trottier explains the secret to a robust VPN. In addition, this issue features links to 10 additional Posts in the TechnoLawyer Archive. Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Email/Messaging/Telephony | Law Office Management | Litigation/Discovery/Trials | Networking/Operating Systems | Presentations/Projectors | TL Answers

Under the Sun Patent Test Now Under the Gun -- and Other Hot IP Issues

By Sara Skiff | Friday, March 24, 2006

Coming March 27, 2006 to IP Memes: You'll learn about a current Supreme Court case that threatens the very foundation of patent law (and why that might be a good thing), a word that has two comic giants crusading for justice, why one of the best-selling rap albums of all time has disappeared from music store shelves, and why the French have taken aim at Apple.

How to Receive this Newsletter
Published on Mondays, IP Memes is a biweekly newsletter that explores emerging technology-related intellectual property issues — or "memes" as we call them. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | IP Memes | Technology Industry/Legal Profession

The False Economy of DIY Technology in Law Firms

By Sara Skiff | Friday, March 24, 2006

Coming March 28, 2006 to TechnoFeature: Do you hate calling tech support? Do you find yourself fighting with computer programs just to prove you can figure it out yourself? Even if you enjoy grappling with technology, it may not be a smart business decision. Remember, your time is money — and the more time you spend troubleshooting a computer problem, the less time you're billing. In this article, attorney and legal writer Jeffrey S. Lisson discusses the economics of the do-it-yourself mentality often found in law firms, and why it's often cheaper for such firms to hire professionals. Find out why spending money on technology services can boost your capacity to provide legal services.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Consultants/Services/Training | Law Office Management | TechnoFeature

Laptop Bags for Women; Speech Recognition; Vendor Gripe; Phoneslips Review; AOL Radio with XM

By Sara Skiff | Friday, March 24, 2006

Coming April 7, 2006 to Fat Friday: S.L. Polsky discusses her experience searching for a laptop bag for professional women, Roy Greenberg explores the benefits of speech recognition software, William Hinkle shares his biggest legal vendor Web site gripe, Ronald Cappuccio reviews Phoneslips for case management and e-mail, and Grace Fuentes reviews AOL Radio, which now includes some XM channels. In addition, this issue features links to 7 additional Posts in the TechnoLawyer Archive. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Computer Accessories | Dictation/OCR/Speech Recognition | Email/Messaging/Telephony | Entertainment/Hobbies/Recreation | Fat Friday | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Practice Management/Calendars | Technology Industry/Legal Profession

iPod Hi-Fi Review (and Review of the Reviews)

By Neil J. Squillante | Thursday, March 23, 2006

On February 28th, Apple introduced the iPod Hi-Fi, a versatile $350 all-in-one speaker system designed for iPods with dock connectors. A combination analog/digital input enables you to connect other devices as well such as an AM/FM or satellite radio tuner, a CD player, an Airport Express, etc. The iPod Hi-Fi includes an infrared remote with the same controls as an iPod — except for menu navigation. If you wish, you can run the iPod Hi-Fi on D batteries (it has handles for moving it around).

Your iPod sits on top of the iPod Hi-Fi in a form-fitting universal dock — a terrific innovation that can accommodate any past, present, or future iPod with a dock connector. When you insert a current iPod (video or nano), a new Speakers menu becomes available that enables you to choose different display and backlight options (including large album art), and adjust the tone (flat, treble boost, or bass boost). Naturally, the iPod Hi-Fi keeps your iPod charged.Ipodhifi3

I've patiently waited for this product for a long time. It always seemed to me that Apple had a rather large hole in its iPod strategy — the home. For the past 15 years, I've used a Panasonic AM/FM/CD/Tape/AUX boom box with a remote control as my bedroom stereo and alarm clock. Goodbye Panasonic. Hello iPod Hi-Fi.

My iPod Hi-Fi sits on top of a five foot tall bureau equidistant from two walls. When I first gave the iPod Hi-Fi a listen, I was horrified — it sounded too bright. Fortunately, I quickly discovered the problem — I turned off the EQ setting on my iPod and turned on the Bass Boost using the Speakers menu. After making these two changes, the shrillness disappeared, replaced with a richer sound, tight bass, and slightly expanded soundstage.

If you play new or remastered tracks (lossless or compressed, 1998-present more or less), the iPod Hi-Fi sounds great. On the other hand, it will reveal flaws in older recordings — as good speakers should. Despite what many people think, mastering matters more than compression. Ever wonder why your Led Zeppelin albums sound so bad even if you rip them without compression? Because they have not been remastered.

In my view, the iPod Hi-Fi also merits praise for its design. Several people have told me that photos of the iPod nano don't do it justice. I think the same is true of the iPod Hi-Fi — it looks quite elegant and compact in person. Because of the white body and black grille, it matches both black and white iPods (mine is black). In fact, when I look at it head on, all I see is the black grille and black iPod.

The iPod Hi-Fi features many thoughtful small touches. For example, when you adjust the volume, you can see the volume level on the iPod — no need to guess where you are. Similarly, the large rubber bottom protects your furniture if you care about that sort of thing. It also prevents vibration. The iPod Hi-Fi comes with a 9.5 foot power cord, which means you won't need an extension cord in most situations. Finally, a status light provides visual feedback when you use the infrared remote. Speaking of the remote, it works at every angle (even 180 degrees) and at generous distances.

Because Apple designed the iPod Hi-Fi for room rather than close-up listening, your best bet lies in comparing it to mini stereos and larger iPod speaker systems like the Altec-Lansing iM7. Sound quality aside, your attached iPod provides a lot of functionality absent from mini stereos, such an alarm clock and sleep timer — plus no ugly cables. Also, because Apple makes both the iPod and the iPod Hi-Fi, the two work together more seamlessly than third-party iPod speakers (e.g., the iM7 does not use Apple's universal dock).

So, is the iPod Hi-Fi perfect? No. It cannot match the sound quality of three-way speakers or bookshelf speakers with a subwoofer. Also, it's unfortunate that the Speakers menu works only with the latest iPods. Lastly, I wish the remote had some navigation features in addition to next/previous and rewind/fast forward.

That said, if you've pretty much replaced your CDs and tapes with your iPod, you'll find the iPod Hi-Fi a good bet for your bedroom, kitchen, office, patio, and vacation home. Your kids will probably like it too whether in college or still at home. For some people — non-audiophiles, those who hate cable clutter, and those who live in a small apartment — it could also suffice as a living room stereo.

Finally, a review of the iPod Hi-Fi reviews. Unfortunately, much of the media seems to have misunderstood the iPod Hi-Fi and its positioning in the marketplace. For example, CNET complained about the lack of a headphone jack. Huh? If you want to listen with headphones, just use your iPod. Why chain yourself to one location when using headphones? That's so 1985.

Consumer Reports complained about the weight, seemingly unaware of the laws of physics, which requires some heft to generate bass without distortion. iLounge gave the iPod Hi-Fi high marks for its sound, but gave it a mediocre rating overall, deeming it a poor value proposition for most iPod users.

To their credit, three publications stand out. Playlist's exhaustive review compares the iPod Hi-Fi to all the major iPod speaker systems, and the Chicago Sun Times and New York Times best explain the iPod Hi-Fi's appeal, versatility, and target audience.

Take a look at some photos of my iPod Hi-Fi.

Learn more about the iPod Hi-Fi.

Chicago Sun Times Review

Consumer Reports Review

CNET Review

Fortune Review

iLounge Review

New York Times Review

PC Magazine Review

Playlist Review

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Entertainment/Hobbies/Recreation | Gadgets/Shredders/Office Gear | TL Editorial

CaseKnowledge: Read Our Exclusive Report

By Sara Skiff | Wednesday, March 22, 2006

In today's issue of TechnoLawyer NewsWire, tech expert Jill Bauerle covers a soup-to-nuts solution for managing your litigation matters and collaborating with clients, a secure chat room service for law firms and businesses, and a new site in which anyone (including you) can become a beat reporter or columnist. Don't miss the next issue.

Below you'll find one of the three articles from today's edition:

New Tool Enables Firms to Impress Their Clients
By Jill Bauerle
When it comes to client priorities, litigation takes the cake — dockets, deadlines, deliverables, depositions, and documents all add costs to their legal budget. Given the complexity of even small cases, you would think that dozens of companies would offer litigation management solutions. But that's not the case (no pun intended). Sensing a need, CaseKnowledge has launched an eponymous service in the form of a "powerful extranet platform that makes case information immediately available to your clients from any Web browser. CaseKnowledge features a powerful shared calendar and timeline with which your firm can manage all of its open cases, including court dockets, depositions, document production deadlines, and the many other events that transpire during the discovery, trial, and appeal phases. As its name implies, CaseKnowledge also stores all the accumulated knowledge for each case — the theory of the case, the litigation plan and budget, settlement exposure analysis, case resolution strategies, interrogatories, deposition transcripts, expert witness interviews, and much more — all searchable with versioning and approval workflow technology. Unlike other litigation management programs, CaseKnowledge doesn't just manage your case information, but also your client communications. Instead of emailing your clients and colleagues, you simply post a message within CaseKnowledge, which then alerts them via email. They can then reply to your post within CaseKnowledge. The result is a threaded discussion in one place that you can easily search. Speaking of email alerts, CaseKnowledge can send users email alerts for approaching deadlines. Your firm can centrally configure these alerts by case type or by client. For those in the corner office, CaseKnowledge provides a dashboard with an overview of all active cases. From the dashboard, you can pull up a variety of information and reports, including Total Case Cost, Case Status, Spend Analysis, and Exposure Analysis. Even better, you can also create dashboards for clients displaying their entire litigation portfolio. This ability to report information to your clients in a manner not likely provided by the other firms they retain could persuade them to send all their litigation to your firm. CaseKnowledge costs nothing to set up. Instead, CaseKnowledge charges a monthly fee per active case. Learn more about CaseKnowledge.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Collaboration/Knowledge Management | Email/Messaging/Telephony | Litigation/Discovery/Trials | Online/Cloud | TL NewsWire

How Much Time Do TechnoLawyers Spend on Their PCs?

By Neil J. Squillante | Tuesday, March 21, 2006

In 1997 and again two weeks ago, we asked you this question:

What is your best estimate of the amount of time you spend actively using your computer during a typical day of work?

Not surprisingly, computer use among TechnoLawyer members has increased since 1997. Back then, only 19% of you used your computer for more than 6 hours/day. Now, nearly half of you do so. See below for the complete results.

Results: 1997 / 2006
< 1 Hour:  0% / 0%
1-2 Hours: 19% / 2%
2-3 Hours: 3% / 5%
3-5 Hours: 32% / 23%
5-6 Hours: 26% / 24%
> 6 Hours: 19% / 46%

Has this increased usage resulted in great productivity?

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Technology Industry/Legal Profession | TL Editorial

Watch This Video Before You Redesign Your Web Site

By Neil J. Squillante | Monday, March 20, 2006

Thinking about redesigning your Web site or other marketing materials? Before doing so, watch this video, which criticizes Microsoft for its tendency to add features at the expense of usability (aka feature creep). Ironically, Microsoft created the video. Kudos to Microsoft for engaging in this bit of self-criticism. Watch the video.

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: CLE/News/References | Law Firm Marketing/Publications/Web Sites | Technology Industry/Legal Profession | TL Editorial | Videos

Paperless Depositions -- Time to Pull the Plug on Paper and Steno

By Sara Skiff | Friday, March 17, 2006

Coming March 21, 2006 to TechnoFeature: If the Smithsonian exhibited a typical deposition of the 1920's, it would not look much different from a typical deposition in 2006: A deponent answers questions, looking down at paper documents, while a court reporter taps out strange symbols on a primitive-looking machine. In this article, trial consultant Lynn Packer introduces a new patent-pending concept designed to revolutionize the antiquated deposition process. See how your next deposition can go from paper and steno to paperless and video in a flash.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Litigation/Discovery/Trials | TechnoFeature
 
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