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Pay CLE Presenters More; Acrobat 9 Warning; Law Firm Web Site Security Alert; Switching to iPhone; Bill4Time Mobile

By Sara Skiff | Friday, August 15, 2008

Coming August 22, 2008 to Fat Friday: Don Stevens stands up for the rights of CLE presenters, Roy Greenberg has a warning for those upgrading to Acrobat 9 Professional who use organizer folders, Michael Petrov writes in about an important security vulnerability that could enable someone to hijack your law firm's Web site, David Grabill explains why his firm switched to the iPhone, and Douglas Dweck offers his two cents on third party iPhone applications for lawyers from a developer's perspective. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | CLE/News/References | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Privacy/Security

How to Carry Your Office in the Palm of Your Hand

By Sara Skiff | Friday, August 15, 2008

Coming August 19, 2008 to TechnoFeature: These days, everyone's on the go ... and lawyers are no exception. Luckily (or unluckily depending on your perspective), ever-evolving smartphone technology now provides attorneys with the means to take their office with them — without carrying a cumbersome laptop. In this article, legal technology gurus Brett Burney and Dominic Jaar lay down five tips for selecting the right smartphone gear and five tips for choosing the right software — everything you need to get on your merry mobile way.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | TechnoFeature

FileHold'08: Read Our Exclusive Report

By Sara Skiff | Wednesday, August 13, 2008

Today's issue of TechnoLawyer NewsWire covers a document management system (see article below), a digital pen that records what you write, and an application hosting service. Don't miss the next issue.

No More Document Management Excuses
By Peter R. Olson

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Although every law firm needs a document management system, not every law firm has one — or at least a real one (files and folders don't suffice the minute you add a second person to the mix). But don't blame law firms. Many document management systems require a significant start up investment and learning curve. No wonder so many law firms have opted out even though they end up hurting themselves the most.

FileHold'08 ... in One Sentence
FileHold Systems' FileHold'08 is a document management software system that uses Microsoft technologies designed to reduce its cost and simplify its implementation.

The Killer Feature
FileHold makes your firm's documents available from any computer with access to the Internet, and keeps track of each version automatically thanks to "Smart Check Out/In."

For example, when you open a document and make changes, FileHold will prompt you to check out the document. When you close the document, FileHold will prompt you to check it back in, thus providing a version history and preventing lost documents and changes.

"Thanks to Smart Check Out/In, FileHold becomes the single version of the truth in a law firm," said Larry Oliver, President of FileHold Systems, when we asked him about this feature.

Other Notable Features
FileHold stores email and other electronic documents directly from your desktop. It also integrates with scanners and multifunction machines to convert paper files into organized, searchable electronic documents. Thanks to integrated OCR, you can search all scanned documents including full text and metadata (e.g., the matter) using the Google-like search bar.

FileHold files and tags (e.g., client, matter, document type, issues, etc.) documents using an automated process called "Auto Tagging" or via drop down menus.

You can view more than 150 different document formats, including WordPerfect and CAD. With one click, you can convert these documents and save them in PDF format. FileHold can apply Bates numbers to document pages, making it useful for discovery.

FileHold's workflow tools facilitate document review and approval within your firm and with clients as well via the Web. This workflow technology works hand in hand with FileHold's security features, which enable you to restrict user access to files which may contain sensitive documents.

What Else Should You Know?
FileHold comes in two versions — FileHold Express for offices with up to 10 users, and FileHold Enterprise for larger offices. FileHold Express starts at $3,795 for five users.  To help law firms contain costs, this fee includes the software,  remote installation, and two "train the trainer" training sessions. That's all most firms typically need, but you can purchase additional training if necessary. Learn more about FileHold'08.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Document Management | Gadgets/Shredders/Office Gear | Online/Cloud | TL NewsWire

Verizon XV6700 Review; Baby LegalTechs; Yellow Pages Tips; WordPerfect 6's Relevancy; Switching to Bill4Time

By Sara Skiff | Friday, August 8, 2008

Coming August 15, 2008 to Fat Friday: Bunji Fromartz reviews his Verizon XV6700 smartphone, James Atkins shares his thoughts on LegalTech in terms of venue and topic focus, Michael Schwartz discusses the Yellow Pages advertising advice he follows, Brent Blanchard explains the unfortunate continued importance of WordPerfect 6.0, and Leslie Shear discusses migrating from Timeslips to Bill4Time. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Online/Cloud | Technology Industry/Legal Profession

Hosted Exchange Review; Amicus Attorney Review; Time Matters Versus PracticeMaster; ISYS:desktop Pricing; Fax Machine Alternatives

By Sara Skiff | Friday, August 8, 2008

Coming August 14, 2008 to Answers to Questions: Edward Zohn reviews using Microsoft Exchange and BlackBerry Enterprise servers on a hosted basis (outsourced), W. James Slaughter reviews Amicus Attorney 7, Asa Kelley reviews Time Matters 7.0 and 9.0 as well as PracticeMaster/Tabs3, Ted Boxer shares his experience trying to obtain pricing information for ISYS:desktop (plus we have a response from ISYS), and Stephen Bird offers some advice for those still using a fax machine. Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Desktop PCs/Servers | Email/Messaging/Telephony | Networking/Operating Systems | Practice Management/Calendars | TL Answers

Breaking Through the Inaccessibility Wall: A New Angle

By Sara Skiff | Friday, August 8, 2008

Coming August 12, 2008 to TechnoFeature: Electronically stored information deemed "not reasonably accessible" has become a tricky issue in litigation. Courts do not require its production if a party can prove it would require excessive time and money. But as attorney and eDiscovery consultant Jeff Beard explains, today's technologies make it easier to disprove the "inaccessibility" of certain data than ever before. Read Jeff's take on the subject to learn how evidence that just a few years ago would never have surfaced can now make or break your case.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Litigation/Discovery/Trials | TechnoFeature

WrapMail: Read Our Exclusive Report

By Sara Skiff | Wednesday, August 6, 2008

Today's issue of TechnoLawyer NewsWire covers a business class color inkjet printer, an email marketing service (see article below), and a biometric accessory for entering passwords on your computer. Don't miss the next issue.

Gift Wrap Every Email You Send
By Peter R. Olson

Lawyers often overlook an important marketing tool — the email signature. In well-managed firms, everyone uses the same signature, perhaps linking to recent articles and news on the firm's blog or Web site. However, the larger your firm, the more difficult it becomes to keep signatures up to date. And even if you can do that, email signatures are easily overlooked by recipients.

WrapMail ... in One Sentence
WrapMail enables your firm to literally wrap every outbound email message with an interactive letterhead that you can use to point recipients to pages on your Web site.

The Killer Feature
Unlike an email signature, which resides locally in an email client, WrapMail is Web-based so there's nothing to install and no training required for your staff. Instead, they just send out the same old email as always. But when these messages leave your firm, WrapMail places your firm's custom wrap around them, transforming everyone in your firm into a marketer.

Other Notable Features
Wraps consist of graphics and text. You can color the background as well. Most importantly, you can embed links and track the number of clicks using WrapMail's control panel. If you don't have access to a Web designer, WrapMail can design your wraps for you for $250 each.

You can create as many wraps as you want and assign them to specific people in your firm. For example, if you accept online payments, create a wrap for your office manager that links to your online billing page. If your partners publish articles, create wraps for each of them with their photo and links that point to their respective articles. Your marketing department can keep all your wraps updated using a Web browser.

What Else Should You Know?
Wrapmail offers a free Personal edition plus both Small Business and Enterprise editions. The Personal version works only with a wrapmail.com email address.

With the Small Business edition, your email from your existing address gets wrapped by WrapMail's server en route to the recipient. WrapMail does not store the content of your email messages, only the date, sender, and recipient for reporting purposes. WrapMail charges $40 to set up your account, and then $5 per user per month.

Larger firms or firms concerned about security can opt for the Enterprise edition, which entitles you to your own on-site WrapServer. You also received extended customer support and reporting. This edition sells for $2,500.

Learn more about Wrapmail.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Copiers/Scanners/Printers | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Law Firm Marketing/Publications/Web Sites | Privacy/Security | TL NewsWire

Return of the Desktop; The Desktop Strikes Back

By Neil J. Squillante | Tuesday, August 5, 2008

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I gave this post a dual title because people seem to either view desktops as good (think Luke Skywalker) or evil (think Darth Vader). I used to vilify them. Now I praise them.

In the 1990s, the desktop reigned supreme. Laptops were underpowered and overpriced. A typical law firm would buy a few laptops for lawyers to use when they traveled. I remember taking one of the firm's laptops with me to a trial in California in 1995, and being appalled at how little it could do.

Around the turn of the century, laptops began making significant gains. I replaced my desktop with a laptop in 1999 and never looked back. According to the Los Angeles Times, laptops will outsell desktops for the first time this year.

But I believe 2008 marks the beginning of the end for laptops because of two developments that go hand in hand — push synchronization and more capable smartphones.

Laptop? What's a Laptop?

The BlackBerry enabled us to stay on top of email without a laptop, but it could not replace laptops for most business trips. The iPhone was the first smartphone that enabled us to leave our laptops at home for some trips because of its Safari Web browser. For some of us, the iPhone has replaced our laptops not to mention newspapers and magazines at home as well. In fact, if you borrow a guy's iPhone to make a call, I suggest using the speakerphone. You know how guys like to read in the bathroom. Enough said.

Other smartphones will eventually have real Web browsers as well. And just as importantly, third party applications will further narrow the gap between smartphones and laptops. For example, Gavel & Gown recently shipped Amicus Mobile for Windows Mobile. It handles just about anything you would need while out of the office. On my iPhone, I've become a heavy user of AOL Radio, which enables me to listen to our local news radio stations. Eventually, I hope to connect my iPhone to a projector for presentations. Then I won't need a laptop for any trip.

Other prominent legal technology mavens agree, including Dennis Kennedy  and Ernie Svenson. But some disagree such as Bryan Sims.

Desktop 2.0

As our smartphones increasingly make our laptops unnecessary when we're in a conference room or traveling, why should we continue to pay a premium for them? We shouldn't. And many of us won't.

Today, I officially ended my nine year love affair with laptops. Until now, I had one laptop that I shuttled between home and work every day. Soon, I'll have a desktop at work and an identical desktop at home. I'll store all my documents on a file server, and my contacts, calendars, tasks, bookmarks, and more will instantly synchronize across both computers and my iPhone thanks to MobileMe and BusySync. For the time being, my email will remain plain old IMAP, not real push. If Google doesn't get its act together in this regard, we may eventually exchange BusySync, Google, and MobileMe for hosted Exchange when Microsoft begins offering this service next year.

A law firm could accomplish this with Amicus Mobile, Time Matters (BlackBerry), etc.

Now that the lack of mobility of desktops has become meaningless, we can rediscover their many advantages. For example, just about any desktop can support two monitors (just order it with a dual monitor video card). When you need another hard drive, you can install one inside instead of buying an external hard drive, which could mean another fan and would mean more cables. In fact, you won't have any desktop clutter at all since today's desktops either reside on your floor (towers) or inside your monitor (all-in-ones).

I plan to keep my laptop for presentations, but look forward to not lugging it around much anymore. For me, the laptop era has ended just as sales of laptops have reached new heights. I always tend to be ahead of the curve. The rest of the world will eventually catch up. What's your take on desktops, laptops, and smartphones?

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. Please subscribe now.

Topics: Email/Messaging/Telephony | Laptops/Smartphones/Tablets | TL Editorial

ScanFront Thoughts; BlackBerry Curve Review; PhoneSlips; Another Biglaw Classic; Will it Rust?

By Sara Skiff | Friday, August 1, 2008

Coming August 8, 2008 to Fat Friday: D. Paul Dalton discusses the unique file naming convention of Canon's ScanFront 220P, Robert Broussard reviews the BlackBerry Curve 8310 versus the Treo 650 and 750, Ronald Cappuccio reviews PHONEslips, John Courtade recommends another good read about the life of an associate, and Harold Burstyn explains why our cool desk roundup doesn't suit his needs. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Document Management | Email/Messaging/Telephony | Fat Friday | Furniture/Office Supplies | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession

Review: Anacomp's CaseLogistix 5.2

By Sara Skiff | Friday, August 1, 2008

Coming August 5, 2008 to TechnoFeature: Need a tool to easily review the virtual mountain of electronic discovery in your case but don't know what program to use? Better let the experts help. In this article, veteran trial and discovery consultant Timothy Piganelli reviews Anacomp's litigation support software CaseLogistix. In particular, Tim examines the package's native review features, production capabilities, image viewers, and methods of organizing documents by witness or issue. He also comments on what he'd like to see improved in future versions. Can CaseLogistix help you? Read Tim's in-depth review to find out.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Litigation/Discovery/Trials | TechnoFeature
 
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