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SmallLaw: The Un-Law Firm: Are You Un or Out?

By Mazyar Hedayat | Tuesday, September 23, 2008

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Originally published on September 15, 2008 in our free SmallLaw newsletter.

As any observer of our profession can tell you, the model for aspiring law firms is the pyramid. Rainmakers push work down to the base — the associates, paralegals, and staff. In the end everyone but rainmakers are fungible. Unless crippled by dissention or debilitated by crisis, firms will continue growing their base indefinitely.

You might think this obvious bloat would hurt the profession, but you'd be wrong. Law firms are never punished where it counts (in the wallet) for being over-staffed. Having scores of people running around makes clients feel secure, law schools swoon, and embeds the pattern so deep in our collective consciousness that we cannot conceive of an alternative.

Nonetheless, the result of all this inefficiency is ideological stagnation. In the end, law firms are too timid to change. The billable hour punishes efficiency. Better to obsess over cheaper inputs than look for lasting solutions (Hyderabad anyone?).

Ironically, the people that want to change the system are buried at the bottom of the pyramid, seemingly powerless. And so the story ends. Or does it?

Increasingly, the best and brightest are shunning big firms, giving small firms and sole practitioners another bite at the apple.

Why? Because no matter how well equipped the competition, a lawyer who is not weighed down by the restraints of biglaw is free to opt for something better and more nimble. Let's call it the un-law firm, the army of one, the Ronin approach to practice. And it stacks up to the classic law firm like so:

  • Less rigid and more dynamic.
  • Less hierarchical and more egalitarian.
  • Less partner-driven and more client-driven.
  • Less opaque and more transparent.
  • Less centralized and more entrepreneurial.
  • Less isolationist and more collaborative.
  • Less labor intensive and more knowledge-driven.

In a decade, some small firms will look wildly different then they do now, and the movement towards flatter, more egalitarian, collaborative un-law firms will be led by refugees from today's pyramid firms.

Are you un or out? Will you become part of the movement or part of the reaction? Part of the solution or part of the problem? I guess it depends on where you are on the pyramid when the winds of change knock on your door. Knock, knock.

Written by Mazyar M. Hedayat of M. Hedayat & Associates, P.C.

How to Receive SmallLaw
Small firm, big dreams. Published first via email newsletter and later here on our blog, SmallLaw provides you with a mix of practical advice that you can use today, and insight about what it will take for small law firms like yours to thrive in the future. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Law Office Management | SmallLaw | Technology Industry/Legal Profession

Initiate Review; Defending Kodner; Time Matters 8 SR2; Remote Web Workplace; Dell PowerEdge

By Sara Skiff | Friday, September 19, 2008

Coming today to Fat Friday: Paul Easton reviews Initiate launch software for the Treo, Ed Detlie defends Ross Kodner and comments on the inherent risks of email, Harvey Ash reviews Time Matters 8 and Service Release 2, Michael Caldwell shares some insight from his IT manager regarding VPN and Remote Web Workplace for running legal apps away from the office, and Jo Ann Lovingood reviews her firm's Dell PowerEdge 6450 server. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Desktop PCs/Servers | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Networking/Operating Systems | Practice Management/Calendars | Utilities

Top Ten Tips for Making the Most of LinkedIn

By Sara Skiff | Friday, September 19, 2008

Coming September 23, 2008 to TechnoFeature: Over the years it has become increasingly important for lawyers to have an online presence. Firm Web site, check. Blog, check. But what else can you do? Joining a professional networking site like LinkedIn can help. In this article, law firm marketing expert Anne Parys provides her top ten tips for using LinkedIn as an effective marketing tool. From creating a profile to interacting with other members, Anne will demonstrate the best ways to use this unconventional tool to network and build your practice.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Law Firm Marketing/Publications/Web Sites | Online/Cloud | TechnoFeature

pdfDocs compareDocs 3.1: Read Our Exclusive Report

By Sara Skiff | Wednesday, September 17, 2008

Today's issue of TechnoLawyer NewsWire covers document comparison software that extends beyond Microsoft Word (see article below), a time-billing program with conflict checking, and a Web-based discovery review and litigation analysis application. Don't miss the next issue.

Compare Apples to Oranges
By Peter R. Olson

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While the human eye may not be able to discern the difference between Sarah Palin and Tina Fey, being unable to see what opposing counsel changed in the agreement you're drafting is no laughing matter. Technology usually comes in two varieties — must have and nice to have. Document comparison resides firmly in the must-have category. But what happens when opposing counsel throws you a curveball and returns the agreement in PDF format, or worse, faxes it back to you?

pdfDocs compareDocs 3.1 ... in One Sentence
DocsCorp's pdfDocs compareDocs enables you to compare any two versions of a document regardless of their respective formats.

The Killer Feature
Many document comparison tools use their own proprietary format for the file in which you review, accept, and reject the changes. By contrast, compareDocs outputs the changes in your choice of Word or PDF format — the two major document format standards.

For example, if you compare two Word files with compareDocs, you review the changes in Word. As a result, you can continue to work in the document. You won't have to switch between documents or applications.

Other Notable Features
compareDocs can compare two versions of a document in different formats. It works its magic thanks to its inclusion in the pdfDocs Suite, which includes robust PDF tools. Thus, if you send opposing counsel a Word file and receive a PDF file back, compareDocs can convert your original file to PDF format to facilitate the comparison. An optional OCR component even enables you to compare two PDF documents and output the marked up document as a Word document.

compareDocs 3.1 adds support for the .docx format in Microsoft Office 2007. It also includes better handling of tables, headers, and footers. The comparison engine also runs faster.

compareDocs has long integrated with document management systems such as Interwoven, Open Text, and Worldox. The new version adds Web-based document management system NetDocuments to this list.

What Else Should You Know?
As noted above, pdfDocs compareDocs 3.1 resides within the pdfDocs Suite, which sells for $189. The suite also includes pdfDocs formFiller and pdfDocs Desktop, the latter of which provides law firms with PDF creation, collation, redaction, file splitting, bates numbering, automatic document binding for closing or deal books, and other tools. pdfDocs OCR Server is available for an additional charge. Learn more about pdfDocs compareDocs 3.1.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Litigation/Discovery/Trials | Online/Cloud | TL NewsWire

Will the Best Digital Recorder Please Speak Up; Amicus 2008 Review; ProLaw Ready Review; Courtroom Tip; Much More

By Sara Skiff | Friday, September 12, 2008

Coming September 18, 2008 to Answers to Questions: Andrea Cannavina reviews the Olympus DS-4000 and DS-2300 as well as the Philips Pocket Memo 9600, Howard Walker reviews Amicus Attorney 2008 Small Firm Edition (plus a response from Gavel and Gown Software), James Vernon reviews Prolaw READY and how it stacks up against its competitors, Kathy Burnett offers a courtroom presentation tip, and J. J. explains why one word processor will always have the edge. Don't miss this issue.

How to Receive this Newsletter
Published on Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Practice Management/Calendars | Presentations/Projectors | TL Answers

What Every Lawyer Should Know About Building a PC

By Sara Skiff | Friday, September 12, 2008

Coming September 16, 2008 to TechnoFeature: Passing the bar exam does not require knowing what a motherboard does. However, if you don't have an IT department on call 24/7, you might benefit from learning what goes on inside that PC of yours. In this article, attorney and former IBM salesperson Edward Zohn presents several reasons why attorneys should understand how to build their own PCs even if they never actually do so. From cases and power supplies to operating systems, Ed explains how to build a PC tailored to your needs for a reasonable price.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Computer Accessories | Desktop PCs/Servers | Law Office Management | Networking/Operating Systems | TechnoFeature

DepoView DVD: Read Our Exclusive Report

By Sara Skiff | Wednesday, September 10, 2008

Today's issue of TechnoLawyer NewsWire covers a new format for video depositions (see article below), a telephone system for small and midsize firms, and a network appliance for archiving email. Don't miss the next issue.

Depositions Hit the Big Screen
By Peter R. Olson

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Video has revolutionized depositions. Remember those depositions of Bill Gates with a scowl on his face, speaking in a monotone? Powerful stuff — assuming you can see it that is. Until now deposition videos have primarily existed in MPEG-1 format. Translation — grainy quality not exactly up to Hollywood standards. Time to shake things up.

DepoView DVD ... in One Sentence
inData Corporation's DepoView DVD enables you to use a DVD player to view your deposition video and the accompanying transcript at very high quality (MPEG-2) on a television or a computer monitor.

The Killer Feature
Using your DVD player's remote control, you can switch among three modes — watching the video only, reading the transcript only, or a combination in which the transcript appears below the video as subtitles. You can jump to any page as well. The high-quality video enables you (and eventually the judge and jury) to see every nuance as the deponent answers questions — from facial expressions to body language.

Other Notable Features
A DepoView DVD provides you with everything you need — the ability to view depositions on any television as noted above plus the ability to work with the transcript and video on your computer.

For example, each DepoView DVD also includes nonproprietary formats such as ASCII as well as proprietary load files for popular litigation software such as inData TrialDirector, CT Summation, LiveNote, Sanction, etc. The MPEG-2/DVD codec on the DepoView DVD disc guarantees accurate playback of video.

In addition, DepoView DVD includes a complimentary copy of DepoView software for your Windows PC. DepoView, which we covered in the November 14, 2007 issue of this newsletter, enables you to clip and export video clips to PowerPoint and other presentation applications, search for keywords, print condensed transcripts, take snapshots of any frame, view exhibits, and more.

What Else Should You Know?
Every court reporter should be able to provide your transcript in DepoView DVD format. They can obtain the necessary software from inData. The cost to order a video deposition in DepoView DVD format starts at $5 per deposition, plus any related syncing costs. While the DepoView application requires a Windows PC, DepoView DVD works in any DVD player whether attached to a television or in your computer. Learn more about DepoView DVD.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Backup/Media/Storage | Email/Messaging/Telephony | Litigation/Discovery/Trials | Networking/Operating Systems | Presentations/Projectors | TL NewsWire

Reviews of Whisper 32, Billeo, SplashID, Synergy; Copernic for Small Firms; Time Matters Upgrades

By Sara Skiff | Friday, September 5, 2008

Coming September 11, 2008 to Answers to Questions: Julian Garcia provides some password security tips and reviews Whisper32 and Billeo, John Pierce reviews Synergy for using one keyboard and mouse for multiple computers, Paul Lepine shares a recent conversation with Copernic Inc. about a change in pricing, Paul Mansfield clarifies a recent Post about Time Matters 7 and offers his views on upgrading, and Deborah Spanic reviews SplashID for BlackBerry. Don't miss this issue.

How to Receive this Newsletter
Published on Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Practice Management/Calendars | Privacy/Security | TL Answers | Utilities

i-Tools Review; Nuix Review and eDiscovery Waste; Outsourcing; Word and WP Living Together; Sharing Office Space

By Sara Skiff | Friday, September 5, 2008

Coming September 12, 2008 to Fat Friday: Marina Pavicevic reviews i-TOOLS for document processing and production, Steven Brower discusses the real problem with eDiscovery and he reviews Nuix for searching email, Andrew Weltchek shares how permission based spam control works for him, Tom Trottier responds to a recent TechnoFeature about applying Toyota's Production System to law firms, and Brent Blanchard discusses his Word-WordPerfect hardships. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Law Office Management | Litigation/Discovery/Trials | Privacy/Security

The Seven Habits of Highly Effective Law Firm CIOs

By Sara Skiff | Friday, September 5, 2008

Coming September 9, 2008 to TechnoFeature: As law firms become more dependent on technology, they also become more dependent on the people who keep it all running smoothly. Law firm CIOs and IT Directors must stay on top of current systems as well as adapt when technology changes — all while keeping the lawyers happy. In this article, Ron Freidmann discusses the seven biggest challenges that come with the job — and lays down seven maxims for dealing with them. From reining in tech enthusiasts to persuading upper management to try something new, Ron shares some much-needed advice for balancing technology needs and firm politics.

How to Receive this Newsletter
Published on Tuesdays, TechnoFeature is a weekly newsletter that contains in-depth articles written by leading legal technology and practice management experts. Like all of our newsletters, it's free. Please subscribe now.

Topics: Coming Attractions | Law Office Management | TechnoFeature
 
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