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Document Management Advice; Speech Recognition v. Dictation; Bankruptcy Practice Tip; Garmin on BlackBerry v. Garmin PND; Timeslips Address Violations

By Sara Skiff | Thursday, November 11, 2010

Today's issue of Answers to Questions contains these articles:

Katrina Curfiss, Do Law Firms Need Document Management Technology?

Robert Maize, Review: Speech Recognition Software With Microphone V. Digital Dictation

James Vaughan, Caveat For Bankruptcy Lawyers Who Accept Credit Cards

Steve Loewy, Review: Garmin Mobile For BlackBerry V. Garmin GPS Unit

Bobby Abrams, Tips For Handling Address Violations In Timeslips

Don't miss this issue — or any future issues.

How to Receive Answers to Questions
Do you believe in the wisdom of crowds? In Answers to Questions, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The Answers to Questions newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Law Office Management | TL Answers

Portal4Law: Read Our Exclusive Report

By Eliza Sarasohn | Wednesday, November 10, 2010

Today's issue of TechnoLawyer NewsWire covers a Web-based practice management service (see article below), an online meeting service, an eDiscovery review and processing application, a Web-based customer relationship management system, and a GPS navigation app for iPad and iPhone. Don't miss the next issue.

A Portal for Your Practice

PSF-1-NPP-450

If your law firm hopes to survive, you must efficiently manage every element of your practice — clients and matters, documents and email, appointments and tasks, secure collaboration, billing and collections, and much more. There's just one problem — what if you're not a mega-firm with a dedicated IT department and onsite trainers? What if the software you can afford lacks the features you need or has too many features you don't need? One company claims to have explored the actual needs of law firms, resulting in a Web-based practice management system with everything you need and nothing you don't at an affordable price.

Portal4Law … in One Sentence
PortalSoft's Portal4Law 5.0 is an online (SaaS) practice management service for law firms and legal departments.

The Killer Feature
Back in the day, lawyers were content if their practice management software helped them organize their contacts and calendar and connect that data to their matters. While this need still exists, the number of documents lawyers must manage has exploded thanks primarily to email.

PortalSoft integrated document management into Portal4Law from day one rather than tack it on as an afterthought. Each user has up to 10 GB of storage space for uploading and classifying email and documents. Once uploaded, you can share documents with colleagues and clients. Portal4Law remains available to use during batch uploads and subsequent document indexing because the processing takes place in PortalSoft's data center, not on your computer. The versioning technology keeps track of multiple revisions of a document.

Portal4Law not only handles your work product and related records, but also discovery documents. You can connect both types of documents to a specific matter. Portal4Law offers full-text Boolean, fuzzy, and filter-based searching, including by author, client, matter, date, and custom tags. The Export function enables you to produce a collection of selected documents in native format for discovery.

"We are dedicated to offering large firm features at a small firm price point," PortalSoft CEO Ajit Dandapani told us. "The depth and sophistication of our document management feature set illustrates this guiding principle of ours."

Other Notable Features
Portal4Law also contains traditional practice management features. For example, the billing system supports multiple fee arrangements that you can customize — time and expense slips, periodic fixed-fee, milestone-based fixed-fee, retainers, advance deposits, etc. You can use the preloaded Uniform Task Based Management System codes or create your own. When processing time slips, you can have Portal4Law automatically enter the amount due based on the activity or the person who performs the activity.

Other notable features include a dashboard that summarizes pressing appointments, tasks, and recently-modified matters, secure real-time collaboration to ensure multiple users can view each other's changes nearly instantaneously, cloning of forms and documents in your library, and context-sensitive help.

What Else Should You Know?
PortalSoft costs $39.99 per user per month. You can try it free for 30 days. The annual subscription discounts twelve months service to the cost of eleven. Learn more about Portal4Law.

How to Receive TechnoLawyer NewsWire
So many products, so little time. In each issue of TechnoLawyer NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The "In One Sentence" section describes each product in one sentence, and the "Killer Feature" section describes each product's most compelling feature. The TechnoLawyer NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Online/Cloud | Practice Management/Calendars | TL NewsWire

Review: My RealPractice

By Eliza Sarasohn | Tuesday, November 9, 2010

Coming today to TechnoFeature: The times have changed. You can no longer just practice law. You must also market and sell your firm's legal services. According to RealPractice, this new reality means that law firms must marry practice management with marketing management. RealPractice's new Web application, My RealPractice, offers both functions. We asked lawyer and legal SaaS consultant Donna Seyle to evaluate My RealPractice. In this TechnoFeature, Donna reports on every feature and how well they work. As a My RealPractice beta tester, she also dishes some inside information on forthcoming features.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. It's in TechnoFeature that you'll find our oft-quoted formal product reviews and accompanying TechnoScore ratings. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Law Firm Marketing/Publications/Web Sites | Practice Management/Calendars | TechnoFeature

ABA Seeks Guidance on Social Media Plus 102 More Articles

By Sara Skiff | Monday, November 8, 2010

Coming today to BlawgWorld: Our editorial team has selected and linked to 103 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Acrobat and Its Alternatives: 4 Ways to Edit PDFs

Android Has Absolutely Crushed RIM in the Last Year

Midsize Law Firms Missing Out

Avoiding One-Click Participation

Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Business Productivity/Word Processing | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management

BigLaw: Attention Partners: Top Five Reasons Associates Hate You

By Legal Tease of Sweet Hot Justice | Monday, November 8, 2010

BigLaw-11-08-10-450

Originally published on November 8, 2010 in our free BigLaw newsletter.

If you're a biglaw partner and have spent any time cruising around the latest legal blogs, or, hell, even cruising around your office building, you've probably noticed the obvious: Your associates don't much care for you. In fact, on most days, we sort of hate you. A lot.

And no, it's not because you make scads more money than we do, or just because you're our bosses. It's mostly about the small stuff — the grating little things you do on a daily basis that make us, on a good day, resent you and, on a bad day, want to go target shooting with your professional headshot.

But there's hope! All it takes is a little self-awareness mixed with a dash of self-restraint. So, take a hard look at the five most common hate-mongering partner habits below and if any of them seem familiar … stop! Before you know it, the only people left hating you will be your clients.

1. Pick One — Dr. Jekyll or Mr. Hyde

If you're going to be a jerk, be a jerk. We're okay with that. Actually, we expect it. The problems start when you pull the cool partner" act, treating us to happy hour cocktails and encouraging us to set personal boundaries one day — and then turning into a drooling bipolar lunatic the next day when we don't answer your 2 am email within 30 seconds. Just pick one emotional identity and stick with it. We may not like you for it, but at least we won't hate you … or try to have you committed.

2. Get Over Yourself and Give Out That "A"

Remember that professor you had in law school — the one who refused to give any grade higher than a B+ because he believed that no one (aside from himself, of course) was actually smart enough to deserve an "A"? Well, tuck that fond memory in the back of your mind the next time you fill out associate reviews.

In other words, don't be like the infamous IP litigation partner in my firm who refuses to give a top review score to any first-year associate, as a matter of self-proclaimed policy. Look, we get it. We're just lowly junior associates. Someday, if we work really, really, really hard, maybe we'll be as amazing as you are. But in the meanwhile, these reviews determine our bonuses. So, give credit if credit is due — or live with the results.

3. Pause Before Sending Us That Facebook "Friend" Request

Really? Do you really want to be "friends" with us, on a social networking Web site or otherwise? Why? You barely make eye contact with us, much less talk to us. If you actually want to be friends with us, start by … well, moving to a new firm. Or stopping by to say "hi" once in a while. And if you're just hoping to see drunk pictures of us, try buying us drinks and bringing a camera. Either way, leave our online alter egos alone.

4. Save the Teaching Points for Morning

Training is great. We love it! That's why we chose to work at a large law firm in the first place — those big, fat, biweekly … training sessions. We actually appreciate it when you take the time to explain the background behind a fine point of law or a general practice pointer to us — just not when you do it at 2 am from your vacation lake house in Tahoe while we're at the office closing a deal for you after a string of all-nighters. So, please, keep the practice pointers coming, but try to use some discretion when handing them down. At the very least, wait until daybreak.

5. Avoid the Blame Game

Who doesn't love a speeding bus? Associates, that's who — especially when you throw us under one. Look, we understand that we make mistakes now and then — big ones, sometimes. We don't expect you to cover for us in front of a client (though if you do I can assure you that you'll earn more fierce loyalty from us than you can imagine, no matter how much of a jerk you may otherwise be).

But nothing will prompt us to gather a figurative lynch mob outside your office faster than blaming us for your mistakes in front of a client. Not only is it vile and pathetic, it's a cop out. You're supposed to be a leader, right? When someone you supposedly supervise screws up, you're just as much to blame as they are. So suck it up, grow a backbone, and take one for your team once in a while.

And don't worry. You can always take it out on us later in private. This is biglaw after all. We wouldn't expect anything less.

Legal Tease has clocked more years than she cares to remember working in one of the world's largest law firms. She writes regularly at Sweet Hot Justice, which we encourage you to bookmark and read religiously.

How to Receive BigLaw
Many large firms have good reputations for their work and bad reputations as places to work. Why? Answering this question requires digging up some dirt, but we do with the best of intentions. Published first via email newsletter and later here on our blog, BigLaw analyzes the business practices, marketing strategies, and technologies used by the country's biggest law firms in an effort to unearth best and worst practices. The BigLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BiglawWorld | Law Office Management

Legal Technology's Glass Ceiling; PCLaw Review; Word 2010 Warning; Navigating the Recession

By Sara Skiff | Friday, November 5, 2010

Today's issue of Fat Friday contains these articles:

David O'Connell, The Glass Ceiling of Legal Technology

John Plater, Review: PCLaw's Smartphone Integration and Technical Support

Vivian Manning, Tip: Microsoft Word 2010 and Adobe PDFMaker

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Collaboration/Knowledge Management | Coming Attractions | Fat Friday | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Technology Industry/Legal Profession

Hardware and Software Tips for New Law Firms; Reviews of Canon ImageCLASS D1180, Dragon NaturallySpeaking, FileCenter, eCopy, WebConference

By Sara Skiff | Thursday, November 4, 2010

Today's issue of Answers to Questions contains these articles:

Ronald J Tocchini, Must-Have Hardware, Software, and More For New Law Firms

Thomas Yocis, Review: Canon ImageCLASS D1180 Laser MFC

Thomas Sennett, Review: Dragon NaturallySpeaking in Action; Downside Of Digital Dictation

Edward Zohn, Review: FileCenter and eCopy Together

Pete Riesberg, Review: WebConference.com For Online Meetings

Don't miss this issue — or any future issues.

How to Receive Answers to Questions
Do you believe in the wisdom of crowds? In Answers to Questions, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The Answers to Questions newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Backup/Media/Storage | Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Online/Cloud | Practice Management/Calendars | TL Answers

Microsoft Office for Mac 2011: Read Our Exclusive Report

By Eliza Sarasohn | Wednesday, November 3, 2010

Today's issue of TechnoLawyer NewsWire covers an office suite for Mac OS X (see article below), an Android-based tablet, a proofreading add-on for Microsoft Word, an Exchange Offline Folder repair tool, and an iPhone app for storing passwords and other sensitive information. Don't miss the next issue.

Office Equality

If you've long suspected Microsoft of holding out on Mac users, you're not alone. In a recent story, PCMag speculated that Microsoft deliberately created underwhelming editions of Microsoft Office for Mac — most notably the lack of Outlook — in an effort to dissuade would-be Mac users from abandoning Windows. Fortunately, this (unproven) conspiracy may have come to an end with Microsoft's latest release for the Mac.

Microsoft Office for Mac 2011 … in One Sentence
Microsoft Office for Mac 2011 is a software suite for Mac OS X consisting of Word, Excel, PowerPoint, and Outlook.

The Killer Feature
IT managers have long denied lawyers who want Macs by telling them that no Outlook equivalent exists. Thanks to the new version of Office for Mac, they're going to have come up with a different excuse.

Microsoft has replaced Entourage with Outlook for email, calendar and contacts. Outlook 2011 looks and operates much like Outlook for Windows, including a Conversations view that groups messages, the ability to view your calendar within a meeting invitation, and a unified inbox for multiple accounts.

But Outlook for Mac also incorporates some additional Mac-only features. For example, you can quickly view attachments even if you don't have the original program. Also, Outlook stores your mail and other data in separate files instead of one giant database, which provides better compatibility with OS X's Time Machine backup system and Spotlight search tool. Perhaps most importantly, you can import a Windows PST file.

Other Notable Features
Office for Mac also features a new and improved version of Word, which restores the Visual Basic for Applications (VBA) programming language for cross-platform macros. The publishing mode boasts a reordering feature that enables you to easily drag and drop visual elements like image files or text boxes into position. A new Styles Guide display makes it easier to format paragraphs.

Microsoft has also brought its Ribbon to the Mac along with SharePoint and SkyDrive integration and support for simultaneous editing. If you have SharePoint, you can also use Microsoft's Web version of Office at no additional charge.

What Else Should You Know?
$119. The Home and Business edition costs $199. Microsoft offers additional licensing options — for example, installing Office on multiple computers. Learn more about Microsoft Office for Mac 2011.

How to Receive TechnoLawyer NewsWire
So many products, so little time. In each issue of TechnoLawyer NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The "In One Sentence" section describes each product in one sentence, and the "Killer Feature" section describes each product's most compelling feature. The TechnoLawyer NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | TL NewsWire

Review: Worldox for iPad

By Sara Skiff | Tuesday, November 2, 2010

Coming today to TechnoFeature: So you're one of the millions of people who have an iPad. While you've already burned more hours than you can count reading eBooks and browsing Facebook, you'd like to actually get some work done too — like reviewing and editing documents. If your firm uses Worldox you're in luck. Seeking to capitalize on the iPad craze, World Software is putting the finishing touches on Worldox for iPad. In this TechnoFeature, legal technology consultant and Worldox expert John Heckman reviews Worldox for iPad. Does this app deliver on its promise to provide mobile document management? John has all the answers for you in his review.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. It's in TechnoFeature that you'll find our oft-quoted formal product reviews and accompanying TechnoScore ratings. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Document Management | Laptops/Smartphones/Tablets | TechnoFeature

New Blekko Search Engine Omits Content Farm Content Plus 128 More Articles

By Sara Skiff | Monday, November 1, 2010

Coming today to BlawgWorld: Our editorial team has selected and linked to 108 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Review: Google Versus Blekko

Markup Apps May Make the iPad an Attorney's Tool

How to Dodge the "Of Counsel" Bullet (and Make Partner)

How to Grow Your Practice While Practicing

This issue also contains links to every article in the November 2010 issue of Law Technology News. Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Online/Cloud
 
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