TechnoLawyer: Document Management

Coming November 11, 2005 to Fat Friday: Zachary Price provides an in-depth guide to law firm security, Lawrence Brownlee shares his experience using Linux at a law firm while Michael Harnois compares Linux to Windows, Bob Walsh reviews FileCenter for document management and backup, and Andrea Cannavina explains why outsourcing your back office and even some of your legal work could boost your bottom line. Don't miss this issue.

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Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Coming November 10, 2005 to Answers to Questions: Mark Deal dissects the many myths surrounding HotDocs, Manuel Quilichini discusses how he uses instant messaging as a General Counsel, Greg Jones reviews PaperPort for document management, Thomas Parker reviews Dragon NaturallySpeaking Preferred edition plus the best microphone to use, and Gregory Deatz provides some backup tips. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming November 3, 2005 to Answers to Questions: William Brown discuss how to create a variety of different PDF files (everything from letterhead to discovery documents), Frank Roberts reviews Adobe Acrobat Professional 7.0, Tom Trigg reviews Dragon NaturallySpeaking and essential add-ons, Tara Harwood reviews a free remote access tool, and Helen Cordell reviews an inexpensive alternative to Windows Explorer for document management. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming September 29, 2005 to Answers to Questions: Rick Borstein of Adobe Systems offers advice on how to create PDFs and employ OCR at the same time, Ellen Freedman provides a bevy of resources for salary research in the legal profession, Raymond Gintner presents more tips on printing with specific trays in WordPerfect, Nancy Grekin reviews PaperPort's document management capabilities, and Jack Tubbs speculates about a user's problem with Outlook after installing Windows XP SP2. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming September 22, 2005 to Answers to Questions: Paul Tredoux ponders the world of digital dictation and reviews the Olympus DS-330 and related software, Robert Fleming reviews alarm clock utilities for PDAs (including Treos), Frank St. Claire reviews the Panasonic KXTG4000B phone system, Stephen Nipper explains how he uses FileCenter for scanning, and Karen Dinius offers up a Web site for research on salaries in the legal profession. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

Share, Access, and Syndicate Your Files (Without E-Mail)
By Jill Bauerle
News Flash: Your colleague has added an important new audio clip or document to your case file. How do you know? You store your case files securely on Box.net, a new online file storage service that features RSS file sharing. Thanks to your Box.net RSS feed, you see your colleague's audio clip and document right in your preferred RSS-enabled browser or newsreader (e.g., MyYahoo, MyMSN, Firefox, BlogLines, FeedDemon, NewsGator, Safari). Click on the file link in your reader and it downloads to your desktop. An account with Box.net provides you with 1, 2, or 5 Gigabytes of secure online storage, enabling you to share and syndicate documents, photos, presentations, and video and audio clips from any computer or Internet-enabled handheld mobile device. When you share your files or folders, you can either provide public access via a unique RSS feed or shared download Web page. Box.net's mobile interface doesn't require any additional configuration on your phone, BlackBerry, or Treo, so you can easily share files from your Box.net account no matter where you are. To use Box.net for group or project collaboration, you can designate sub-accounts to provide clients and colleagues (group members) with access to the files and folders you designate. As the administrator, you can manage the access and upload privileges for all of your group members. If you have a Web site or blog, Box.net provides buttons and links that clients and colleagues can use to subscribe to your RSS feeds with a single click. Instant intranet and extranet! Box.net is Web-based, so there's no software to download or install. You can start sharing files within minutes thanks to Box.net's user-friendly interface. The price is even friendlier -- as little as $2.99 per month for 1 GB of storage or $8.99 per month for 5GB of storage. Learn more about Box.net.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

In the film Punch Drunk Love (which I don't recommend incidentally), Adam Sandler's character realizes that a pudding company has made a mistake with its promotion for free miles — buying pudding and racking up free miles turns out to cost less than buying a plane ticket.

Has the document management startup Authoritative.Net made a similar marketing goof with its version 2.5 release of FileCenter? Probably not (Todd Rapier and his cohorts are savvy marketers — they advertise in TechnoLawyer after all), but if you have lots of JPEG, PDF, or TIFF image files that you'd like to convert into text for free, listen up.

FileCenter 2.5 comes with two free utilities — FileConvert and PaperMaster Conversion. FileConvert batch converts JPEG, PDF, or TIFF image files into full-text searchable PDF files. The catch is that FileConvert works only in conjunction with FileCenter. But Authoritative.Net offers a free 30-day fully functional version of FileCenter, which means you could batch convert tons of image files during those 30 days free of charge. I have verified with Todd that this scheme will indeed work. Pudding anyone?

Of course, Todd and his team are betting that those who take advantage of this freebie will end up keeping and paying for FileCenter. That's probably a good bet considering the favorable reviews of FileCenter in recent editions in Answers to Questions.

FileCenter 2.5 and the free utilities should become available sometime this week.

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Coming July 18, 2005 to Answers to Questions: Diane Bowers explains how to integrate Hummingbird DM5 with Outlook, Douglas Folk and Tim Palmer respectively suggest possible solutions for publishing a legal treatise online, Sean Tierney reviews Google Desktop Search's PDF capabilities, and Warren Knowles reviews Hummingbird DM5's integration with GroupWise. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming July 14, 2005 to Answers to Questions: Karen Dinius compares network fax servers to online fax-to-email services with regard to the needs of law firms, Nancy Duhon unearths a new document management solution poised to take the legal profession by storm, Chet Lustgarten reviews his GN Netcom 6110 telephone headset, Brian Peterson reviews an essential add-on for Google desktop Search, and Michele Adams provides two tips for speeding up PDF printing. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming July 13, 2005 to Answers to Questions: Daniel Roberts provides several tips for stabilizing Hummingbird DM5, Richard Schafer discusses his firm's experience with Hummingbird DM5's Outlook integration, Craig Bayer explains how to set up fax-to-email services such as eFax, Martin Dean reviews his GN Netcom wireless headset, and Michael Schley reviews Word's built-in metadata and redlining tools. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.