TechnoLawyer: Document Management

In today's issue of TechnoLawyer NewsWire, lawyer and legal technology legend Dennis Kennedy covers a powerful cost recovery system, a budget PDF creation tool, and a document management system for solos and other individual users. Don't miss the next issue.

Below you'll find one of the three articles from today's edition:

Teach Your Accounting System How to Count
By Dennis Kennedy
Since Lex Systems introduced The Count cost recovery system in the early 1980s, it claims that it has found only three firms in which the staff kept accurate manual records for more than 33% of the copies made for clients. If you work at a firm that charges for photocopies, faxes, prints, telephone calls, etc., that statistic should give you pause about what costs you don't recover.

The Count interfaces with your current accounting system, capturing and transferring the usage data and transaction records you specify. It also provides reports to help you manage the process. The Count works on any available PC and your existing network so you need not purchase any proprietary equipment.

Lex Systems customizes The Count to conform with your firm's procedures and security requirements, making it easy to set up. Even better, Lex Systems guarantees that The Count will earn your firm a profit.

If you change equipment, procedures, or software, Lex Systems takes care of the necessary upgrades, usually at no extra cost.

The Count has successfully integrated with virtually every legal accounting program, including Juris, Tabs3, Timeslips, Thomson Elite and Omega Legal to name a few.

Lex Systems creates your system the way you specify. Everything, including customization, installation, support, and certain equipment, is included in a single annual license fee based upon usage. Costs are based on your individual requirements. If Lex Systems does not successfully implement The Count for you, your firm owes Lex Systems nothing.

Learn more about The Count.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

In today's issue of TechnoLawyer NewsWire, lawyer and legal technology legend Dennis Kennedy covers a service that can prove the sending, receipt, and content of an e-mail message, an online backup and document management tool, and an e-mail add-on that can convert attachments into secure PDF files. Don't miss the next issue.

Below you'll find one of the three articles from today's edition:

Proving You Sent that E-Mail Message
By Dennis Kennedy
"But I never got your e-mail!" "That's not what your e-mail said!" "You never gave me that advice!" With today's overly-aggressive spam filters — not to mention less than honest adversaries and even clients — you need a simple and secure way to confirm and archive legal advice and other information sent via e-mail.

In technical terms, law firms realize they may need to show proof of sending, proof of delivery, and even proof of content (it's easy to edit an e-mail message after receipt) for important e-mail messages to prevent disputes.

The Registered E-mail® System available from BlumbergExcelsior offers a solution to protect senders of email, and it works whether or not the recipient has enrolled in the System. The service generates and returns a "Registered Receipt™" to the sender. All information necessary to verify the Registered Receipt™ and to reconstruct its original content is embedded within the receipt itself.

Each receipt contains an audit trail of information, including recipients and their email addresses as well as their e-mail servers and client programs. Receipts also contain a "digital fingerprint" — the time delivered, received, and opened, a copy of the original message with any attachments, and other information about the transmittal. These Registered Receipts conform to statutory requirements and prove both delivery and content. The Registered E-mail® System does not store any e-mail with a third party, making it truly secure.

You buy the service on a per use basis (starting at 79 cents per use) with stamp-like package plans available in which you can pre-pay for a pack of Registered E-mail® units for use by anyone within your firm. A free trial enables you to send 10 e-mail messages at no charge.

Learn more about the Registered E-mail® System.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Coming July 13, 2006 to Answers to Questions: D. Paul Dalton contributes possibly the most comprehensive Post to date on the Word v. WordPerfect debate, Jo Ann Lovingood reviews her experience with ProLaw over the past nine years, Pam Rolph offers some advice for those considering the jump to a paperless office, Douglas Thomas shares his experience with laser printers while dispensing some purchasing wisdom, and Bonnie Sue Goodman discusses paying electronic filing fees with a trust account debit card. Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming June 30, 2006 to Fat Friday: Nerino Petro reviews his experience using the Hitachi Travelstar notebook upgrade kit, James Sayre reviews outlining tools Treepad and Keynote, and Rick Cloud discusses his method for keeping track of file creation dates. In addition, this issue features links to 10 additional Posts in the TechnoLawyer Archive. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Coming June 22, 2006 to Answers to Questions: David Ventker reviews WORLDOX and its role in his firm's paperless office, Brad Jensen reviews his experience using Skype in a business setting, Alan Kassan reviews Copernic Desktop Search while offering up some PDF searching tips, Kurt Schoettler responds to the open WiFi network debate, and Frank Brancato dispels a common WordPerfect myth. Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming June 16, 2006 to Fat Friday: Caren Schwartz explains how to choose billing software, Nicholas Bettinger reviews several desktop search options, Kelly Lupo reviews using McAfee Anti-Virus software in conjunction with the open source ClamWin and how this combination compares to Symantec AntiVirus, Andrew Paterson reviews his experience with Dell customer service, and Kath Gilliam reviews her favorite iPod speakers (and admits to a guilty musical pleasure). Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Coming June 15, 2006 to Answers to Questions: Charles Beach offers up some Timeslips advice based on his ten years of experience with the program, Duane Murphy reviews WORLDOX and how to use it in a successful document management system, Carol Gerber discusses the potential problems in instituting automatic PDF-to-Word conversion, Barron Henley continues his Word v. WordPerfect rant, and Clint Pullin reviews the new "Send for Review" feature in Acrobat Pro 7.0. Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming June 8, 2006 to Answers to Questions: David Hudgens reviews the pro and cons of PCLaw and Time Matters, Robert Lee suggests a way to easily convert a PDF file to Word, H R Kloppenburg reviews his experience using ISYS search software, Frank Feilmeyer shares some open source options for secure instant messaging, and David Silverman suggests a few ways to improve Timeslips performance (while also declaring his love for a certain spyware utility). Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming June 2, 2006 to Fat Friday: Gerald McNally shares some tips for a semi-paperless office, Kurt Walberg discusses the technology tools he uses in his solo practice, Caldwell Hancock reviews his new 21" Gateway monitors while Thorne D. Harris III reviews the Samsung SyncMaster 244T monitor, and Brent Blanchard reviews the Time Matters AIC Listserver. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Coming May 18, 2006 to Answers to Questions: Andrea Cannavina shares her thoughts on the Word v. WordPerfect debate, Kelly Lupo explains the intricacies of backing up and reviews online backup service AmeriVault, Scott Bassett reviews PCLaw TE for Palm synchronization, Debbie Westwood reviews Time Matters Enterprise, and Jennifer Little provides some Windows Explorer tips. Don't miss this issue.

How to Receive this Newsletter
Published Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.