TechnoLawyer: Business Productivity/Word Processing

Coming August 8, 2005 to Answers to Questions: Francis Mendez offers some must-read advice on whether a law firm with two offices should use a VPN or another solution for accessing Time Matters, Barron Henley explains why he believes reveal codes are unnecessary, Lewis Siegel explains why reveal codes can still play an important role at law firms, and Charles Beach compares WordPerfect's reveal codes to Word's reveal formatting. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

With the release of DeltaView PE for solo practitioners and small firms, the document comparison (redlining) wars have heated up quite a bit. TechnoLawyer member Patti Russell writes in with a brief review of Litera's Change-Pro: "We just purchased three copies of Litera's Change-Pro for our document comparison needs for both Word and WordPerfect. It also has a metadata removal feature. So far, we love it. It's very user friendly and you can buy individual licenses." You can find many reviews of redlining and other legal software in the TechnoLawyer Archive.

About Quips
A Quip is a brief member contribution for which we don't have room in our Answers to Questions or Fat Friday newsletters. Instead, Quips appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

A Private Eye for Your Word Documents
By Jill Bauerle

Some software companies use clever spelling and punctuation to draw attention to their products. Workshare's free security alert program TRACE! 2.0 comes by its name honestly. All too often, Microsoft Office users enable the "Track Changes" option and later forget to click "Accept all Changes" from the appropriate document menu, inadvertently leaving traces of their work in finished documents, especially when two or more lawyers collaborate. TRACE! scans your outgoing documents for footnotes, redlined changes, comments, even profanity, and saves you the embarrassment of broadcasting what was meant to be for your collaborator's eyes only. Once installed, TRACE! works in the background, scanning and rating your Microsoft Word, PowerPoint, and Excel documents for high, medium, and low risk security breaches. Besides sniffing out rogue commentary, this new version of TRACE! checks documents for leftover intellectual property, financial information, regulatory information, server paths, and e-mail addresses.  When TRACE! detects a breach, an interface window pops up.  Clicking on the alert button will print a report of every last line of hidden data and metadata in a file. A user-friendly interface window also enables you to assess batches of documents in folders, e-mails, and on Web sites.  TRACE! is compatible with Windows 2000/XP and Office 2000, Office XP or Office 2003. Learn more about TRACE!.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Coming July 29, 2005 to Fat Friday: Carlos Gonzalez reviews document assembly tool Pathagoras, Brian Garves reviews his favorite Firefox extensions, Michael Mulchay shares his thoughts on the new version of DeltaView for solos (and Matthew Brown, Workshare's Director of Product Management, responds to Michael's Post), Ross Kodner discusses the second generation of WiFi detectors, and Steven Schwaber shares his experience upgrading from WordPerfect 9 to version 12. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Coming August 1, 2005 to Answers to Questions: James Hole discusses a fascinating head-to-head test of a Canon and Ricoh digital copier conducted by his firm. The results were so astonishing that the representative from one of the copier companies ended up switching jobs to work for the other company. Also in this newsletter, Stephen Nipper reviews FileCenter and FileBackup, Rodrick Enns discusses his recent experience with Dell's tech support, Kim Mayberry explains how FileCenter works with regard to scanning, and David Hirsch discusses how his firm uses Lotus Notes for one-touch scanning and filing. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming July 25, 2005 to Answers to Questions: Mark Johnson shares tips on how to use DOS to prepare files for batch conversion from WordPerfect to Word format, and Bryan Sims, Gil Marquez, John Winkelman, and Douglas Folk explain why your cordless phone may interfere with your WiFi network and offer a wealth of tips on how you can address this problem. These latter four Posts exemplify what makes Answers to Questions so popular — four legal professionals applying their experiences and knowledge to a common problem. Chances are one of these approaches will appeal to you. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming July 22, 2005 to Fat Friday: Thinking about adding satellite radio to your car? Don't touch that dial (or your wallet) until you read this issue of Fat Friday, which features Channing Strother's review of XM, Douglas Folk's review of Sirius, and Daniel Fennick's review of XM. This issue also features a hidden gem in Acrobat 7 unearthed by Reb Thomas that will make Outlook-using lawyers ecstatic, and a review of ABSplus Backup by Joseph Hayden. There's never a dull moment in Fat Friday. Don't miss this issue.

How to Receive this Newsletter
Published on Fridays, Fat Friday is a weekly newsletter that features a grab bag full of genuinely useful product reviews and tips on a wide variety of topics. Like all of our newsletters, it's free. Please subscribe now.

Coming July 21, 2005 to Answers to Questions: Taylor Putney reviews AbacusLaw and discusses its secret WordPerfect functionality, Nicholas Corona Jr. reviews Dragon NaturallySpeaking, Douglas Folk reviews the Motion Computing Tablet PC, Bryan Sims shares his wife's insurance expertise regarding Health Savings Accounts, and Virginia Burrows reveals how to customize your reminders view in Outlook.  Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Coming July 20, 2005 to Answers to Questions: Jason Havens offers tips on how to secure your office WiFi network, Gayle O'Connor shares her research on business card etiquette, Robert Browning discusses his firm's decision regarding Health Savings Accounts, David Caracappa tells us how he really feels about Microsoft Word and its integration with Avery mailing labels, and Edward Poll describes his experience with Dragon NaturallySpeaking. Don't miss this issue.

How to Receive this Newsletter
Published Mondays, Wednesdays, and Thursdays, Answers to Questions is a thrice weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

Powerful PDF Printing
By Jill Bauerle

With lawyer hard drives bursting at the seams with PDF files, printing them one at a time can quickly become tedious. You have better things to do with your time. Luckily, the PDF mavens at Acrobotics have developed PDF-Multi-Print, a utility dedicated to printing PDF files. PDF-Multi-Print prints your PDF files "silently," which means no annoying dialog box. Just one click and you're printing. Even better, just drop your PDF files into a "Hot Folder," and PDF-Multi-Print will print them for you automatically. Now you're down to no clicks! PDF-Multi-Print supports up to 8 hot folders, which means that you can print to as many as 8 different local or network printers. PDF-Multi-Print prints PDF files in alphabetical order or chronologically by the modification date of the file. Alternatively, you can specify the order in which PDF files print with an "custom ordered list." If you already have a bunch of PDF files in a folder, you can print all of them with one click — no need to move them into a Hot Folder. PDF-Multi-Print will ignore any non-PDF files in such a folder. For law firms with programming resources, PDF-Multi-Print features an extensible command line for customizing your workflow. For example, you can customize PDF-Multi-Print so that users can access it from within other programs. PDF-Multi-Print works with Windows 98 and higher, and Adobe Reader 5 and higher or Adobe Acrobat 5 or higher. The single user version sells for $95 with a server version also available. Learn more about PDF-Multi-Print.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.